1. Respond to and process inquiries for Accounts Payable:
- Respond to internal and external customers relating to payables inquiries and information requests
2. Process of both PO and non-PO invoices:
- Handling of high-volume and high-maintenance vendors
- Cooperating with the Purchasers and other third parties to identify and resolve issues, improve processing efficiencies, and minimize credit hold risks and backlogs
- Review cashier’s vendor and invoice management processing
- Reconciliation of vendor accounts statements, handling vendor inquiries, and maintaining vendor records in our Vadim System
- Maintain up-to-date accounts payable master files and vendor lists
- Verify invoice coding using expenditure analysis
- Account reconciliation of vendor account statements.
- Ensure all invoices submitted for payment follow the requirements of the RDCO Purchasing Policy
- Ensure expense claims submitted for payment are approved and are in accordance with RDCO policies
3. Self-assess Provincial Sales Tax on all extra-provincial purchases
4. Run and balance accounts payable month-end reports and process corresponding journal entries
5. Maintain signing authority documentation
6. Track employee expenses as required for the yearly Statement of Financial Information
7. Coverage for Cashier/Receptionist:
8. Data entry of all payments including utility bills, business licenses, permits, landfill fees, alarm fees and all payments for same received via telebanking
9. Maintain and update the Accounts Payable procedures manual
10. Compile Tangible Capital Asset Invoices
11.Other duties as assigned
