Development & Communications Assistant (50%) - Education Foundation of Ottawa
Ottawa-Carleton District School Board
Nepean, ON
Development and Communications Assistant

50%, 17.5 hours/week, 2.5 days per week

133 Greenbank Road, Nepean

Union Exempt Salary range $20,926 - $25,665

Every day thousands of students in the Ottawa-Carleton District School Board (OCDSB) come to school hungry, cold, and unable to participate with their fellow students in activities due to socio-economic challenges out of their control. The Education Foundation of Ottawa (EFO) is dedicated to help level the playing field for students since 2005 by providing food, warm clothing, and funding for extracurricular activities.

This part-time, flexible position aims to support the fundraising activities of the EFO. The role is diverse with general administrative, database, and communications responsibilities and offers great potential for an individual who is enthusiastic, ambitious, and committed to helping students of all ages.

Do you thrive on multi-tasking? Do you want to make a difference in the lives of children? The Development and Communications Assistant plays an important role by providing administrative support to the Executive Director and participating in fundraising activities including donor and public relations, database management, and special events.

Position Summary

Reporting to the Executive Director, the Development and Communications Assistant is responsible for all administrative aspects of development and communications activities.

Specific Duties include:

Provide overall administrative support for Executive Director;
Act as contact for general EFO inquiries;
Assist Executive Director in preliminary numbers for annual budget revision and planning;
Manage donor profiles and database by processing gifts, preparing acknowledgement letters and tax receipts;
Assist in maintaining foundation and corporation files;
Create fundraising reports and other database reports as needed;
Assist with general administration duties including answering incoming phone calls and emails, filing, and taking minutes at meetings;
Responsible for logistics associated with EFO meetings (i.e. room bookings, manage RSVP’s, prepare and distribute notices, agendas, minutes, etc.);
Work to reconcile monthly, quarterly and annual revenue totals for gifts;
Maintain confidentiality; and;
Other related duties as assigned by the Executive Director.


Conduct preliminary research of supporters, donors, prospects (individual, corporate, and foundations);
Draft and proof proposals/acknowledgement/stewardship letters and reports;
When necessary, work directly with donors.


Assist Executive Director in developing annual operating plan, mid-course corrections, and year-end reporting;
Provide assistance for events, including preparation of support materials, guest lists, booking suppliers, and ‘hands-on’ assistance during events;
Assist in maintaining supporter communications and donor correspondence, including writing and mailing thank you letters and newsletters;
Assist with maintaining website and social media platforms;
Assist with design and production of media and fundraising materials such as press releases, fundraising packs, and posters;
Prepare media materials for distribution. (i.e. copying, filing, mailing, e-mailing); and,
Assemble media and donor kits for events and meetings.

Job Qualifications:
Bachelor's degree or Diploma in a related field is preferred (this level position is considered a "base" for someone pursuing a Development career);
A minimum of two years' experience in administration, development or communications, preferably in a not-for-profit environment;
Excellent written and verbal communications skills with a strong orientation to customer service;
Database management experience;
Superior organizational skills and ability to prioritize and manage a variety of projects;
Excellent judgment a must;
Self-starting attitude with the ability to work independently;
Solid computer skills and competency in Microsoft Office Suite (Microsoft Word, Excel and PowerPoint);
Excellent verbal and written communications skills;
Ability to present information concisely and effectively, both verbally and in writing;
Willingness and ability to work outside of regular business hours when needed.

How to Apply:
Applications will be managed via Apply to Education (ATE). If you have an active ATE account, you can apply to this employment opportunity using your existing ATE account.

If you do not have an existing ATE account, please create one (at no cost) at Register as an External Applicant, Select the Job Category (ECE, EA/TA/ERW, Clerical, Custodians, etc.), create your username and password. Once you have set up your account, you can customize your portfolio; When ready to apply - search for the job posting # (and choose Ontario as province); Click on the job title and then you can apply as an external applicant. Remember to upload a current resume and cover letter, as these are mandatory requirements on the posting. Cover letter can be addressed to Clarissa Arthur, Executive Director, Education Foundation of Ottawa

Applications will be accepted no later than August 30, 2019 @ 2:00 pm.

We thank all who have expressed an interest in this position; however only those selected for an interview will be contacted.

The Ottawa-Carleton District School Board is committed to equity for all students and staff and to delivering the highest quality education through a qualified workforce that reflects the diversity of the students and communities it serves. Applicants who may require accommodations at any point in the selection process are invited to contact