About BVD Group
For over 20 years, BVD has served the Canadian transportation industry. We understand the needs of growing trucking companies. BVD has helped hundreds of clients become financially stable, allowing them to succeed and prosper.
BVD Petroleum Group has successfully become Canada’s Largest Fuel Network featuring 16 BVD sites, 700+ partnering locations across Canada and United States, and a leading fleet card service program.
Job Overview
About the Role
We are looking for an experienced, personable, and highly organized Administrative Assistant to provide day-to-day support across our office, including both our Sales and Operations teams.
This is a hands-on administrative role for someone who enjoys staying busy, keeping things organized, communicating with customers and staff, and helping ensure the day-to-day business runs smoothly. The successful candidate will be comfortable taking direction, managing multiple priorities, and stepping in wherever administrative support is needed.
Key Responsibilities
- Provide general administrative support to management, Sales, Operations, and other departments as required.
- Answer and direct incoming phone calls in a professional and friendly manner.
- Communicate with customers, suppliers, vendors, and internal staff by phone and email.
- Assist with scheduling, appointments, meetings, and day-to-day coordination.
- Prepare, organize, and maintain documents, records, reports, and spreadsheets.
- Enter and maintain accurate information in company systems and databases.
- Support the Operations team with scheduling, paperwork, coordination, and follow-up.
- Assist the Sales team with administrative tasks and customer follow-up when required.
- Monitor emails and ensure inquiries and requests are directed to the appropriate person.
- Track outstanding tasks and follow up as needed.
- Assist with general office organization and administrative duties.
- Take direction from management and assist with special projects and other tasks as required.
- Be willing to learn company processes and provide support wherever needed.
What We're Looking For
The ideal candidate will be:
- Experienced in an administrative or office support role.
- Personable and professional, with a positive attitude and the ability to interact comfortably with customers, vendors, and coworkers.
- An excellent communicator with strong phone manners and professional email etiquette.
- Highly organized and able to keep track of multiple tasks and priorities.
- Reliable, dependable, and punctual.
- Comfortable taking direction and following through on instructions.
- Able to work independently while also being a strong team player.
- Detail-oriented and accurate with paperwork, data entry, and documentation.
- Comfortable working in a busy environment where priorities may change throughout the day.
- Proficient with Microsoft Office, email, and general computer systems.
- A quick learner who is willing to take initiative and help wherever needed.
The Right Fit
This position is well suited to someone who takes pride in being the person the team can count on to keep things organized and moving forward. You should be comfortable answering the phone, dealing with people, managing administrative details, taking direction, and jumping between different tasks throughout the day.
We are looking for someone with proven office experience who can come into the role with confidence and become a dependable part of our team.
Pay: $19.00-$25.00 per hour
Work Location: In person
