Plant Science
Faculty of Agricultural & Food Sciences
Position number: 31190
Date posted: September 4, 2026
Office Assistant - Office Assistant 3 (AESES)
Existing Regular Continuing Full-Time (Budget Funded)
Work schedule:
35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)
Salary:
$21.62 to $29.60 per hour ($39,348.40 to $53,872.00 per annum)
Expected Start Date
September 28, 2026
For more information please contact: Allison Dawn Paulusma - [email protected] (2044748226)
MINIMUM FORMAL EDUCATION/TRAINING:
- Completion of a formal training program in a related discipline from a recognized institution required.
EXPERIENCE:
- Two years of directly related office experience required.
- Experience using Microsoft Excel, Adobe Acrobat, online calendars and purchasing software system is required, preferably EPIC.
- Familiarity with website maintenance software preferred.
- An acceptable equivalent combination of education and experience may be considered.
SKILLS AND ABILITIES:
- Proficient with Microsoft Office applications, specifically Word, Powerpoint and intermediate Excel and Adobe Acrobat is required.
- Knowledge of University of Manitoba's specific software such as EPIC and FAST preferred.
- Must be familiar with operation and general functions of office machines.
- Ability to cooperate well with others in the environment is required.
- Ability to interact courteously, diplomatically and professionally with a variety of people, including academics, researchers, fellow workers, students and the general public is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
OTHER JOB RELATED QUALIFICATIONS:
- Physically capable to perform duties of the position that may require lifting or moving boxes of files or material.
- Acts as first point of contact to greet and assist faculty, students, staff and visitors to the Department.
- Keep apprised of student, teaching and academic events, news and meetings. Posting/emailing news and events as required.
- Opening and closing procedures for the general office.
- Management and timely handling of incoming and outgoing mail, deliveries, shipments and packages.
- Ensure proper documentation for international shipments and arrange courier.
- Act as main administrator for the Department Outlook Calendars to reserve meeting rooms, computer, technical equipment and vehicles ensuring no conflicts.
- Ensure maintenance and good operation of the department copier/printer/scanner, laptops and office equipment.
- Keep record of and assign photocopier codes to new employees and students.
- Maintenance and update of department website and newsletter.
- Prepares and distributes Advance Plant Science Seminar posters and notices
- Acts as moderator for email distribution lists keeping current.
- Assists to arrange and setup seminars and other events.
- Acts as secondary order desk assistant and/or back up in the absence of the Order Desk assistant.
- Keep apprised of purchasing policy and procedures as cross-trained back up.
- Arranges water deliveries, confidential shredding pick-ups, recycling of toners and batteries.
- Provides support to the HR and Financial Administrative Assistant.
- Assist with file maintenance, retention and destruction, electronic or hardcopy.
- Other duties as assigned.
The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).
If you require accommodation supports during the recruitment process, please contact [email protected] or 204-474-7195. Please note this contact information is for accommodation reasons only.
Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.
