Administrative Coordinator, Indigenous-specific Anti-racism Education,
As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.
In accordance with the Purpose, Vision, Values, Coast Salish Teachings and strategic directions of PHSA, eliminating Indigenous-specific racism and discrimination, diversity, equity, inclusion and safety, including both patient and employee safety, are priorities and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety, including Indigenous Cultural Safety, is inherent in all aspects of this position.
The Administrative Coordinators responsible for the administrative operations of the Indigenous-specific Anti-racism (ISAR) Education team and provides key administrative support to the Director, Indigenous-specific Anti-racism Education to ensure timely services. The position is responsible for the planning and coordination of education events with teams across PHSA, developing and maintaining processes to monitor the progress of ISAR training for PHSA teams, and scheduling facilities and catering for education events. Assists facilitators with coordination, internal communication, budget monitoring and travel for team members.
The ISAR Education administrative coordinator is part of a new and innovative Indigenous led team where we continue to work towards dismantling and disrupting white supremacy throughout the organization. Our Indigenous Health team continually works to eliminate Indigenous-specific racism and hardwire Indigenous Cultural Safety and humility across PHSA and the health system. The Indigenous Health program works provincially throughout B.C. PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). Pursuant to section 42 of the British Columbia Human Rights Code, preference will be given to applicants of Indigenous Ancestry. We invite applicants to self-identify within their cover letter and/or resume.
What you’ll do
- Oversee the day-to-day administration of the ISAR Education Pan and Implementation Strategy and works closely with the Director to provide key administrative support. Manage and track information in support of the roll out of the ISAR Learning Journey across PHSA. This includes the preparation and submission of human resource and financial documentation such as E-Forms; processes timekeeping for staff, respond to related questions and takes follow up action on issues; assist with the development of promotional and distribution materials such as ISAR publications and resource materials; and maintain the Resource section of the ISAR page on pod.
- Develop and maintain the schedule for the ISAR team in accordance with established staffing and service levels and other requirements such as promotional and educational responsibilities. Respond to and take corrective action to resolve scheduling issues, escalating issues to the Director as required.
- Work closely with the Director to support quality assurance initiatives and the evaluation process. Collect relevant data and assists with the analysis of data against prescribed performance criteria. Participate in quality assurance reviews and meetings and provides input on quality improvement related to program administration and staff scheduling.
- Produce a variety of statistical reports on a monthly, quarterly, annual and/or ad-hoc basis by gathering and collating data related to ISAR team service levels, utilization, and performance. Conduct research and gathers data for special projects, education, initiatives and strategic and long-term ISAR learning journey planning.
- Assist with communication and co-ordination among and across areas and organizations through the preparation of correspondence, reports, resources, memos, training manuals and budget reports. Communicate with teams across PHSA engaging in the ISAR Learning Journey and assists in the planning, coordinating, organizing and preparing of meetings, conferences, and educational activities as required. Responsible for archiving of both administrative and training records.
- Assist in budget development ensuring information is current and accurately compiled, monitor expenditures, ensure invoices are authorized, and analyze and reports variances for the program. Complete purchase requisitions/online purchasing and forwards for processing, and ensure invoices are authorized and submitted for payment.
What you bring
Education, Training and Experience
- A level of education, training and experience equivalent to a diploma in business or administrative management plus four (4) years recent, related experience in office administration.
Skills & Knowledge
- Demonstrated ability to work independently and to investigate, resolve and/or triage administrative issues/problems.
- Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond to internal and external enquiries with diplomacy, courtesy and discretion.
- Effective interpersonal skills including the ability to establish and maintain co-operative and collaborative working relationships with a wide range of staff and leaders.
- Demonstrated effective time-management skills including the ability to organize and prioritize work and to meet frequent and tight deadlines.
- Demonstrated ability to exercise sound judgment, initiative and a high attention to detail in the completion of complex assignments.
- Demonstrated ability to use computer related equipment including word processing, spreadsheet, database, internet and presentation software at an advanced level. Ability to provide leadership, guidance and direction to others.
- Demonstrated knowledge of Canadian colonial impacts on Indigenous Peoples in social and health contexts, supported by significant knowledge of Indigenous ways of knowing and being.
- Lived experience, knowledge and appreciation of the unique history, cultures, and rights of Indigenous Peoples in Canada.
- Lived experience as an Indigenous person and demonstrated knowledge of Indigenous health care needs, services, and issues as well as knowledge of culture, protocols, traditions, and ideology of Indigenous people and organizations in British Columbia is an asset.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- As a strong asset for consideration, we are looking for our successful candidate to have; knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
Job Type: Regular Full-Time
Wage: $55,677 - $73,076 /yr. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 1333 West Broadway, Vancouver BC V6H 1G9
Hours of Work: 08:30 - 16:30, Mon-Fri
Requisition # 146990
What we do
PHSA’s Indigenous Health program aims to improve the health and well-being of Indigenous people, and to close the health gap between Indigenous and non-Indigenous British Columbians.
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA and PHSA’s Indigenous Health program are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
ATTN: PHSA Employees:
To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca
Please note the internal job posting will no longer be accessible after the expiry date of June 16,2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.
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