We're looking for an Executive/Personal Assistant to support the co-owner across a wide range of business responsibilities which include the coordination of projects, communications, and day-to-day professional and personal obligations.
You'll be trusted to manage important communications, keep projects moving, and ensure the details are looked after. This is a high paced role dealing with multiple priorities to keep the business moving. Every day is different, so being adaptable and able to prioritize is essential. The position is ideal for someone who thrives on problem solving, bringing efficiency to a busy schedule and creating impact in a growing business.
Key Responsibilities:
Manage and organize email inboxes, including drafting and responding to correspondence with internal leaders, store managers, vendors, brand partners, corporate clients, landlords, charitable organizations and other business contacts.
Manage calendars, schedule meetings and appointments, and coordinate travel
Prepare and edit emails, documents, and other business communications
Track projects, renewals, deadlines, and follow-up items
Coordinate vendors, appointments, services, and business logistics
Research information and help solve day-to-day business challenges
Keep digital files and records organized
Support co-owner with a busy schedule
Assist with special projects as they arise
What We're Looking For:
Strong organizational skills and the ability to manage multiple priorities
Excellent written and verbal communication
Good judgment and the ability to work with confidential information
Someone who is dependable, resourceful, and follows through
Tech proficiency (Google Workspace, email management, calendars, and task/project management tools, Word, Excel, Powerpoint, Google Docs, Google Slides)
Valid driver's licence and reliable vehicle for local errands
Permanent Resident status in Canada
Ability to provide a clear criminal background check
Flexibility to respond as needed, including evenings and weekends
Why This Role?
This isn't a typical 9-5 position - it’s a very dynamic position with autonomy and the opportunity to make meaningful impact in supporting a business owner’s professional operations. This position is located in our Head Office, and the ability to step in to support and adapt to multiple priorities is essential.
Job Type: Full-time
Work Location: In person
