Description
The Indigenous Research Program within Indigenous Engagement invites applications for an Administrative Coordinator. This Part-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.
Reporting to the Vice-Provost of Indigenous Engagement, the Administrative Coordinator will provide administrative support and coordination of multiple research projects and liaison across multiple research teams as well as Indigenous groups and communities. This role will ensure projects are meeting reporting requirements, and support grant funding applications.
The Administrative Coordinator, Indigenous projects plays a key role in supporting the Vice-Provost of Indigenous Engagement and the teams projects and reporting. The Administrative Coordinator is the first point of contact responsible for liaison with internal and external stakeholders and will assist with internal and external communications, grant applications, project reporting, and publications.
Summary of Key Responsibilities (job functions include but are not limited to):
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Responsible to maintain established programs and procedures.
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Support coordination group research projects, including managing partner organization contracts.
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Support project reporting requirements.
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Track project budgets and expenses.
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Coordinate file storage and upkeep including regulatory, ethical and legal documentation related to all projects.
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Assist with data quality control, analyses, and reporting as required.
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Support with grant applications, and associated budgets and manuscript writing as needed.
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Ability to demonstrate assigned and scheduled tasks are done on own initiative and that results are beneficial to the success of the department.
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Good relationships are established and maintained with all project and community members, including indigenous partners and collaborators.
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Perform data entry as needed for project reporting and support.
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Must maintain the ethical and confidentiality standards set by external institutions (in regards to such legislation as FOIP) as well as those internally set by the University.
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Manage communications (written, web, email, multimedia) about the projects both internally and externally.
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Managing communication and reporting with all stakeholders in the projects including Cumming School of Medicine, Alberta Health Services, and other partners.
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Supporting grant writing for funding to support these projects.
Qualifications / Requirements:
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Undergraduate degree and experience in an academic environment preferred, or equivalent experience.
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2-4 years related research experience required.
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Previous experience engaging with Indigenous communities is highly preferred.
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In-depth understanding of ii' taa'poh'to'p, and its key concepts, particularly Parallel Paths, ethical space, and transformation.
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Certification in TCPS-2 (ethics) and understanding of/experience with OCAP principals is highly preferred.
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Develop and maintain a respectful and positive working relationship with Elders, Knowledge Keepers, Community Organizations, University staff, and collaborators.
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Strong interpersonal skills in communicating with people from different ages and backgrounds.
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Strong organizational and time management skills and strong attention to detail.
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Excellent interpersonal and organizational skills
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Self-directed, enthusiastic and honest in the performance of duties
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Ability to time manage and determine priorities
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Proficient in Microsoft applications (Word, Excel, Access, PowerPoint and Outlook Mail and Calendar) and the ability to learn core university business systems (e.g. PeopleSoft)
Application Deadline: July 20, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
