Buyer - (Permanent)
Kawartha Pine Ridge District School Board
Peterborough, ON

Start Date: TBD

12 months per year, 35 hours per week

$27.98/hour to $31.08/hour ($50,923 – $56,565 annually)

The Kawartha Pine Ridge District School Board offers dynamic, high quality educational programs for nearly 33,000 elementary, secondary and adult students in the 100 schools within our jurisdiction. We offer eligible employees a comprehensive employee pension (OMERS) and benefit package upon start date, a commitment to ongoing learning, and an exceptional work environment.

The purpose of the Buyer position is to provide strategic and comprehensive expertise in support of the Manager; Procurement and Central Services with the effective and efficient operation of the Department. Ensuring the Board receives the best value for monies expended on goods, services and construction; analyzing new opportunities, providing training and support for various processes in the department, expediting materials and customer service assistance for the system. The Buyer will also support and be a member of various strategic project teams providing the team with all logistical and purchasing coordination for efficient completion of the projects. All duties will be performed while adhering to Ontario Broader Public Sector Procurement Directive, KPRDSB Purchasing Policy and Regulations, Canadian Free Trade Agreement, Canadian European Union Comprehensive Economic and Trade Agreement along with any other relevant legislation and trade agreements. This position reports to Manger, Procurement and Central Services.

Main Responsibilities:
Coordinate competitive bid cycle for goods, services, construction, pre-qualification of vendors and professional service requirements for the Board; includes soliciting of requirements from initiating departments and professional consultants, writing, editing specifications for review; create prepare and release of competitive bid documents through electronic bid service provider; evaluate bids, prepare award notifications and formal contracts for review; issue notification of award of contracts; update and upload contract information in contract management module, support of Manager; Procurement and Central Services and department Managers with vendor performance in the enforcement of adherence to contractual terms and conditions and formal vendor performance management documentation;

Support to various Capital and other Strategic Projects; through coordination and procurement of all required logistical services (moving, packing, storage and delivery) and purchase of all required furniture and equipment for the each project to provide efficient completion of projects; coordinate each project needs for logistics and procurement of goods and other services by participating as a member of the project team meet, coordinate and discuss present options to team members; teaching staff and others;

Coordination of the disposal of surplus furniture and equipment with consideration given to feasibility and cost effectiveness, along with the environmental impact of each option; through re distribution to other sites, arrange for warehousing and storage, arrange and coordinate the sale through public auction, donation to non-profit, disposal through recycling and landfill with the salvage and sale of recycle materials, includes cleanup of decommissioned school and other site along with complete refreshes of school;

Administer the elementary capital program for purchase of classroom furniture for Schools; by providing product information and pricing to schools and data entry of orders;

Provide system support as required with the sourcing of lower dollar purchases; by actively sourcing and obtaining quotation on the required goods or services and/or providing functional guidance to reach compliance with policy and regulations;

Identify and recommend opportunities for Vendors of Record for goods and services and for Standardization of these items; through compiling specifications, sourcing product, identifying opportunities through the analyzes of current usage and meeting with and arranging demonstrations/evaluations with end users;

Acts as department liaison and initial contact for Purchasing Department; provides customer service and assistance expediting purchases; provides training and support for online requisitioning and other contracted systems as requested;

Requisition processing; for special projects and contractual purposes as well as during periods of absences or extremely busy periods of time, reviewing for proper approvals, financial budget allocations, compliance with policy;

Automated tendering system database maintenance; adding and deleting items for ordering with on-line financial/purchasing system;

Administration of Lessees for Non Instructional Spaces; Provides assistance to Manager; Procurement and Central Services with administration of lessees;

Performs other duties as assigned by the Manager; Procurement and Central Services.

Does not supervise

Main Contacts:
Internal: Mangers, Principals, Superintendents, Teaching, Custodial

External: Professional Consultants, business representatives, contractors/suppliers and salespersons.

Education & Experience:
3 year college Business Administration diploma majoring in materials management;
Purchasing certificate/designation from a recognized professional Procurement organization;
Minimum Ontario Public Buyers Association Principles of Effective Public Purchasing Certificate Program and must be registered in a professional designation program such as the National Institute of Governmental Purchasing’s (NIGP) Certified Professional Public Buyer (CPPB)
Minimum 3 years' directly related experience;

Specialized Skills:
Advanced level computer skills in word processing, spreadsheets and computerized financial / purchasing systems;
Knowledge of the following: Ontario Broader Public Sector Procurement Directive, Canadian Free Trade Agreement, Canadian European Union Comprehensive Economic and Trade Agreement;
Strong customer services and problem solving skills;
Excellent communication and organizational skills;
Experience, knowledge and understanding of School Board operation or other public procurement environment;
Experience with e-tendering and with construction and maintenance procurement.

Effort and Working Conditions:
Office environment with moderate interruptions/distractions, and frequent pressure to meet deadlines;
Portion of the requirements of this work will be within construction sites and decommissioned school site;
Major attention to details, concentration and visual exertion; some bending, walking and climbing of stairs; some dealing with difficult people; some lifting of materials under and over 5 Kg.

Expected Competencies:
In order to fulfill this position with an acceptable degree of competency, the incumbent will be expected to exhibit;

Works on projects as part of a team, exchanging ideas and contributing skills that complement those of the other team members. Fulfils commitments to team members.
Works independently to solve problems. Looks for opportunities to take on more responsibility.
Learns new skills quickly. Is able to work independently to master new skills and tasks.
Demonstrates concern for the accuracy and quality of work and takes step to correct mistakes and improve the overall product.
Breaks down problems and issues into components, and analyzes the costs, benefits, opportunities, and risks associated with each alternative solution.
Able to take on a variety of different tasks and roles within the organization.
Can be relied upon to handle a fair workload, meet deadlines and commitments, and accept responsibility for actions. Demonstrates an ability to work independently.
Accepts changes and responds to setbacks with minimal disruption.
Demonstrates a sense of responsibility and commitment to the public perception of the organization. Follows through on commitments, and admits to mistakes.
Maintains organized records, and makes efficient use of resources. Always submits accurate sales reports, on time.
Manages time and prioritizes tasks to ensure that deadlines are met.
Works with an aim to assist the system in achieving the Areas of Emphasis, including making decisions and taking actions that will positively affect student achievement and demonstrating our Character attributes.

A police records check, with a Vulnerable Sector Search and Pardoned Sexual Offenders Database Search, dated within 6 months prior to the date of hire, is a requirement for employment with this Board. Please note that there have been reports that it has taken some candidates up to 6 weeks to obtain a police check. With that in mind, we strongly recommend that you go about obtaining this search at your earliest convenience.

The Kawartha Pine Ridge District School Board fully supports those candidates with disabilities as they undergo our recruitment and selection procedures. Should you require accommodations during all or any part of these processes, please contact the Board in advance so that we may make the necessary arrangements.

KPRDSB is committed to a workforce that is representative of the diversity of the people of Ontario and across the communities we serve. KPRDSB encourages applications from candidates with diverse backgrounds.

Only those selected for an interview will be contacted.