Graduate Administrative Assistant
Biomedical Engineering Medicine
Halifax, Nova Scotia, Canada
NSGEU Local 77
Duration of Contract (if applicable)
Full-time Equivalency (FTE)
$23.70 - $30.06 per hour ($43,142- $54,716 per annum, 35 hours per week)
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
The School of Biomedical Engineering (SBME), a joint program between the Faculties of Medicine and Engineering, applies engineering principles to probe biomedical systems and to design technologies that improve healthcare. Reporting to the Department Administrator, the Graduate Admin Assistant provides a high competence of administrative support to the Graduate program and the School of Biomedical Engineering (SBME) faculty, staff, postdocs, and students.
- Administer the graduate program to ensure compliance with SBME program requirements and maintain a working knowledge of the School and FGS policies and procedures.
- Support Equity, Diversity and Inclusion within the Graduate program.
- Coordinate graduate student scholarship and award process: promote scholarship opportunities, set department deadlines; verify for completeness of applications, and forward to the Chair of the Scholarships and awards Committee.
- Help process financial transactions related to payment of invoices, cheque requisition purchase requisitions, deposits, transfers, reimbursements, travel advances and travel expense claims. Verify and authorize routine expenditures.
- Perform receptionist duties; respond to a variety of inquiries via phone, email or in-person; assist students and visitors; process incoming and outgoing mail and couriers; coordinate access to Department facilities.
- Provide secretarial and administrative support to Director; schedule appointments, meetings and teleconferences; monitor and update daily commitments and priorities; prepare and format documents and correspondence; and coordinate travel arrangements as needed.
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
- Business/Office Administration program with approximately five years’ related work experience in a high volume document processing environment (or equivalent combination of training and experience).
- Proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint and SharePoint.
- Excellent communication and interpersonal skills required. High level of confidentiality and professional practice as demanded by access to sensitive information.
- Strong organizational skills and demonstrated ability to handle multiple priorities.
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.