Job Overview
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. This role involves managing daily office operations, providing exceptional customer service, and ensuring smooth communication across departments. The ideal candidate will have strong computer skills, experience with office software, and a professional demeanor. Previous experience in medical or dental offices is a plus, but not required. This position offers an opportunity to develop your administrative skills in a dynamic environment.
Responsibilities
- Greet visitors and manage front desk duties with professionalism and courtesy
- Answer multi-line phone systems and direct calls appropriately using excellent phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems both digitally and physically
- Assist with scheduling appointments and managing calendars for staff or medical/dental offices
- Support bookkeeping and basic financial record keeping, including invoicing and billing processes
- Provide customer support by addressing inquiries via phone, email, or in person
- Proofread documents for accuracy and clarity before distribution
- Handle clerical tasks such as photocopying, faxing, and mailing correspondence
- Support administrative projects as needed to ensure efficient office operations
Experience
- Prior office experience preferred, especially in medical or dental settings such as dental receptionist or medical office roles
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks or bookkeeping software is a plus
- Strong organizational skills with attention to detail in data entry and document management
- Excellent customer service skills with professional phone etiquette
- Ability to multitask efficiently in a fast-paced environment
- Experience handling multi-line phone systems and front desk responsibilities is desirable
- Basic clerical experience including filing, proofreading, and administrative support tasks is beneficial
This position provides an excellent opportunity for individuals seeking to grow their administrative career while supporting a professional team in a friendly work environment.
Pay: $20.00-$25.00 per hour
Ability to commute/relocate:
- Calgary, AB: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- office : 2 years (required)
Language:
Licence/Certification:
- Class 5 Licence (required)
Willingness to travel:
Work Location: In person
