Purpose:
York University's School of the Arts, Media, Performance & Design (AMPD) is one of North America's premier educational and research institutions for the visual, performing, and digital arts. The largest, most comprehensive program of its kind in Canada, we unite more than 3,100 undergraduate and graduate students and 300 full-time and part-time faculty working at the leading edge of creative arts practice and scholarship. AMPD offers in-depth academic studies (history, theory, criticism) and intensive, hands-on professional training in all the creative arts: dance, design, digital media, film, music, theatre, and visual arts. The School emphasizes contemporary artistic production and process in all discipline areas and is known for its excellent facilities and leading research. AMPD is a destination for top artistic talent because we provide a dynamic space for students to push the boundaries of disciplinary rigor, create new cultural propositions, engage the integration of emerging technologies and forms of practice within the extensive scholarly resources of one of Canada's largest research universities. Reporting to the Operations Manager the Student Programs Assistant is responsible for providing timely and efficient administrative and student support to the Digital Media Program (Graduate) and the Integrative Arts Program (Undergraduate) for the Department of Computational Arts. Specific areas of responsibility include program support to the Program Committees and Program Directors, regarding initial inquiries through applications, admissions, registration, scheduling, evaluations, course, grades, convocation, and alumni development.
Education:
College diploma with courses in student affairs, student services or business administration or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Experience:
Two (2) years recent related experience including supporting academic program(s) (i.e. course offerings and course scheduling file, answering program/course inquiries, program/course support).
Skills:
Demonstrated skills including:
Effective organizational skills including planning and coordinating
Effective oral and written communications skills including ability to provide information in a clear, concise and professional manner
Effective advising skills- Ability to exercise good judgment and initiative
Ability to work independently and to collaborate effectively as a team member
Ability to set priorities, meet deadlines and handle multiple assignments simultaneously
Effective interpersonal skills including tact and courtesy
Ability to maintain confidentiality
Ability to work accurately and effectively under pressure
Ability to set priorities when dealing with multiple tasks and conflicting deadlines
Knowledge and understanding of degree/program requirements and academic legislation
Demonstrated technical skills including:
Intermediate word-processing skills (MS Word)
Basic spreadsheet skills (MS Excel)
Email and calendaring (MS Outlook)
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday to Friday 8:30 a.m. to 4:30 p.m.Summer: SamePeak periods: Mid-August to mid-October. January to April, JuneVacation restriction: January, March-April, last week before the first day of fall term class, and September. Vacation may also be restricted due to operational requirements and/or approved staff absences.
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
