We are looking for a highly organized and tech-savvy Real Estate Administrative Assistant to support our growing team. The ideal candidate is detail-oriented, resourceful, and capable of juggling multiple administrative tasks with ease. You’ll play a critical role in keeping operations smooth and efficient while contributing to marketing, client support, and backend transaction coordination.
Key Responsibilities
- Administrative Support: Manage calendars, emails, phone calls, and documentation for the team.
- CRM Management: Use platforms like Follow Up Boss, Calendly, and other real estate tools to track client interactions and appointments.
- Data Entry & Organization: Maintain databases, input listings, and track transaction timelines.
- Listing Support: Coordinate and input MLS listings, schedule photography, manage brochures and feature sheets.
- Contract Management: Assist in drafting and organizing lease agreements, purchase agreements, and related documents.
- Marketing & Social Media: Support content creation, schedule posts, and manage engagement across platforms like Instagram and Facebook.
- Website Updates: Make basic updates on our WordPress website (posting blogs, updating listings, etc.)
- Bookkeeping Support: Assist with basic accounting tasks such as invoice tracking, expense reports, and agent commissions.
- Office & Listing Support: Help with occasional errands related to listings, including picking up or installing lockboxes as needed (having a valid driver’s license and reliable car is required)
- Technology Support: Comfortable using modern tools and technology, including AI-based tools, to help streamline daily tasks and improve efficiency
Qualifications
- Proficiency in Microsoft Word, Excel, and Google Workspace
- Experience using CRMs, especially Follow Up Boss, Calendly, or similar platforms
- Basic knowledge of real estate agreements (Lease/Purchase)
- Strong communication and organizational skills
- Social media savvy and experience managing business accounts
- Familiarity with WordPress or website content management systems is a plus
- Bookkeeping or basic accounting experience is an asset
- Previous experience in a real estate office or brokerage is mandatory
What We Offer
- A dynamic, supportive, and ambitious team culture
- Room for growth and career development
- Exposure to all aspects of real estate operations and marketing
Job Type: Full-time
Pay: $40,000.00-$45,000.00 per year
Benefits:
- Company events
- On-site parking
Experience:
- Real Estate Office : 1 year (preferred)
Work Location: Hybrid remote in Richmond Hill, ON L4C 0T4
