Job Requisition Id: 34382
Business Function: Human Resources
Primary City: Mississauga
Province: Ontario (CA-ON)
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: CPXMB01
Number of Vacancies 1
Job Closing Date : 23/02/2020
The incumbent monitors information input by team leaders as a result of injury on duty for inclusion in the SAP Accident Reporting System, compiles monthly statistics on accidents and other health and safety matters; processes leave advisals and monitors for action, provides telephone and office reception and forwards incoming mail and issues to the appropriate officers for action, actions correspondence from ESDC, Payroll and the Workplace Safety and Insurance Board and performs other duties.
This requires a specific knowledge of Occupational Health and Safety functional policies, processes and practices; ability to manage multiple priorities & projects; dealing with confidential and sensitive information.
Below are the main job requirements and responsibilities for the Clerk, Workplace Safety and Health.
Processes information for inclusion in the SAP Accident Reporting System in order to ensure the accuracy and availability of information required by regional people leaders based on specific knowledge of WSIB and SAP processes:
a) receiving information from the WSIB and translating the decision into leave advisals for action by people leaders, and input in SAP.
b) reviewing information contained in time and leave to ensure consistency with SAP data and coach people leaders where required to ensure accuracy.
c) review, verify and revise reports for accuracy and completeness and ensuring all supporting documentation is included, in accordance with National and system requirements;
d) initiating follow up action on each case to ensure it is handled appropriately and responding to enquiries concerning action to be taken.
e) reviews and approves I/A Logs in the absence of the Safety Officer
f) act as a coach for I/A log process client base.
Compiles monthly statistics on accident and other health and safety matters including:
a) analysis of trends and identification of high accident areas and causes and forwards to officers for actions.
b) compiling and distributing monthly reports and supporting accident prevention programs.
c) preparing special reports on request by accessing, calculating and compiling data on a regional or corporation wide basis within a timeframe/deadline, prioritizing requests as required.
Monitor injury on duty and illness related absence expenses; verify health professional fees and prepare payment submissions; maintain a report on amount spent and ensure accuracy of all transactions reported
Job Responsibilities (continued)
Compiles weekly / monthly reporting for distribution to the officers, manager and regional management team i.e. IOD Weekly Report, LJOSH Minutes; Injury Comparison Report, Frequency & Severity Report, etc.
Organizes regional wellness activities including:
a) flu clinics.
b) regional wellness programs
Responsible for Provence by gathering information with respect to equipment required; obtain necessary approval, complete SR request and follow-up with IT department.
Performs other duties such as:
a) providing administrative and clerical support to officers and managers responsible for Workplace Health and Safety and the Insurance provider as required and identify time sensitive issues and respond accordingly .
b) preparing reports, filing material, operating office equipment and researching reports.
c) order supplies and products; schedule training, determine supplier through the E-procurement system.
e) assisting in the preparation of training programs, safety programs and other activities.
f) oversees projects, understands and manages priorities, ensures deadlines are met
g) have intermediate computer skills in all Microsoft office applications, including SAP.
h) building and maintaining relationships with Supervisors/Superintendents/Managers and internal clients/suppliers.
Prepares and maintain Employee Injury Report / WSIB files. Enters WSIB decisions & Appeal decisions in the SAP, Accident Reporting System and files WSIB decision letters and correspondence. Copies and distributes WSIB decisions, Appeals decisions and correspondence to Managers, Directors as necessary. Maintains and monitors timeliness and function of processes within the WorkPlace Safety & Health function and reports deficiencies to the Manager for correction.
Completion of a Diploma in Business Administration or a Diploma in a related field with 2 year related experience
Other Candidate Requirements
Significant experience and skills in Excel, Powerpoint, Word and Outlook
Strong organizational, prioritization and time-management skills
Good interpersonal skills
Strong oral and written communication skills
Canada Post is committed to employment equity and encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
If you are contacted by Canada Post regarding a job opportunity or testing, please advise if you require accommodation.
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.
Our Leadership Behaviours
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.
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Transformation – We will innovate and transform to win in the marketplace.
Customer – We serve Canadians with pride and passion.
Integrity – We act responsibly and with integrity.
Respect – We treat each other with fairness and respect.
Safety – We are committed to a safe and healthy environment for all our stakeholders.