Position Summary
The Executive Assistant (EA) provides high-level administrative and organizational support to the Executive Director and Board of Directors to ensure the effective operation of the organization. The EA serves as a key point of coordination for executive and governance activities, while also supporting day-to-day office operations.
Essential Duties
- Provide confidential administrative support to the Executive Director by managing calendar, appointments, meetings, and travel arrangements, while tracking deadlines, projects, and action items to ensure timely follow-up and completion.
- Coordinate all Board and committee meetings, including scheduling, logistics, agendas, board packages, minutes, and supporting documentation; attend meetings as requested, accurately record proceedings, and maintain official governance records.
- Oversee daily office administration functions, including managing office supplies, inventory, and procurement processes, to ensure efficient and effective office operations.
- Provide IT support to the Office IT Administrator and oversee the maintenance, troubleshooting, and day-to-day management of general office equipment and technology.
Requirements
This position requires exceptional professionalism, discretion, organizational ability, communication skills, and the capacity to manage multiple priorities in a dynamic non-profit environment.
- Diploma or degree in Office Administration, Business Administration, or a related field preferred.
- Minimum 3–5 years of progressively responsible administrative experience, preferably supporting senior leadership and/or Boards of Directors.
At Family Dynamics, your well-being is our priority:
Supporting others also means supporting our team. We have you covered!
Positive and supportive work environment including active committees:
- Health and Safety;
- Diversity, Equity and Inclusion
- Psychological Health and Safety
Benefit plan includes:
- Health and dental coverage, vision, life insurance, long-term disability insurance and travel insurance, Company pension plan
Other Benefits:
- Employee Assistance Program
- Paid Sick Leave that accumulates upon hire
- Paid Vacation Leave that accumulates upon hire
- Ongoing training and opportunities for professional development.
Family Dynamics is committed to a diverse, inclusive and equitable workplace environment. We welcome applications from all women, racialized persons, indigenous persons, persons with disabilities and 2SLGBTQ+ persons to confidentially self- identify at the time of application. Applicants can request reasonable accommodations through all aspects of the selection and recruitment process. Please contact HR at [email protected] to make those arrangements.
As a condition of employment, applicants will be required to provide a satisfactory criminal records check, including vulnerable sector search, and child abuse registry check, within 3 months of the present date.
We thank all applicants for their interest, but only those selected for an interview will be contacted.
If this opportunity is of interest to you, please apply below:
