Administrative Assistant (Part-Time)
We are seeking a highly organized, proactive and detail-oriented Administrative Assistant to join our team.
This role goes beyond traditional administrative support and is well suited to someone who enjoys creating structure, improving processes and helping things run more efficiently. The successful candidate will provide administrative and operational support across a variety of business activities, helping to coordinate priorities, manage information and keep important tasks and responsibilities on track.
Key Responsibilities
Administrative Support
- Manage calendars, appointments and scheduling
- Coordinate meetings and maintain organized schedules
- Monitor email communications and prioritize matters requiring attention
- Draft correspondence and respond to routine inquiries where appropriate
- Maintain organized records, files and documentation
- Track deadlines, commitments and follow-up items
- Help ensure important tasks are completed and follow-up items are addressed
Organization & Coordination
- Follow up on outstanding tasks and action items
- Liaise with vendors, contractors and service providers
- Create and maintain tracking systems, reports and organizational tools
- Assist with planning and implementing new processes, tools and organizational systems
- Identify inefficiencies and recommend process improvements
- Research and recommend tools, software and systems that improve efficiency
- Help develop and maintain organized workflows and procedures
Property Support
- Assist with rental advertising and listing updates
- Coordinate lease documentation and renewals
- Respond to routine tenant inquiries and coordinate follow-up
- Assist with cash flow tracking and property-related reporting
- Coordinate maintenance activities and vendor services
- Prepare reports, summaries and supporting documentation
What We're Looking For
We are looking for a proactive individual who enjoys creating structure, keeping things organized and helping others stay focused on their priorities. The successful candidate will be comfortable following up on outstanding items, tracking commitments and ensuring that important responsibilities and deadlines remain on track.
This role is well suited to someone who enjoys solving problems, improving processes and finding ways to make things run more efficiently. Professionalism, discretion, strong communication skills and consistent follow-through are essential to success in this role.
Qualifications
- Previous experience in administration, executive support, office management, operations coordination or a similar role
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities and competing deadlines
- Strong technology skills and willingness to learn new systems
- Experience creating reports, dashboards, workflows or organizational systems is considered an asset
- Experience in real estate, property administration or a related field is considered an asset
- Valid driver's licence and reliable transportation
Job Type: Part-Time
Expected Hours: Approximately 15–25 hours per week
Compensation: Based on experience
Pay: From $20.00 per hour
Work Location: Hybrid remote in Guelph, ON N1G 1Y7
