INFINITY WOMEN SECRETARIAT
ADMINISTRATIVE COORDINATOR
August 2, 2024
Posting #24-15-012
The Infinity Women Secretariat (IWS) is a non-profit organization that connects Red River Métis women, girls, 2sLGBTQ+ individuals throughout the Province of Manitoba and beyond, with a mandate to promote, empower, and enhance their well-being. Incorporated on April 23, 2013, IWS has already become well known in our Red River Metis communities, in our Red River Métis Government, and all throughout the Homeland. IWS remains a proud affiliate of the Manitoba Métis Federation (MMF), the National Government of the Red River Métis.
The IWS seeks to fill one full-time Administrative Coordinator position located at 150 Henry Ave in Winnipeg, MB. Reporting to the IWS Spokeswoman, the Administrative Coordinator will assist in overseeing, monitoring and coordinating the day-to-day administrative operations of the IWS, and will assist the Spokeswoman with scheduling meetings and travel arrangements.
Job Duties/Competencies:
- Provide administrative support to the team and Spokeswoman;
- Maintain meeting schedules and calendars for the Spokeswoman;
- Photocopy and organize documents for distribution, mailing, filing, and faxing;
- Prepare orders for office supplies and equipment as required;
- Draft, type and proofread correspondence, statements, forms and other documents;
- Complete travel requisitions and cheque requisitions as requested;
- Draft briefing material as directed;
- Schedule meetings and book facilities;
- Prepare and maintain information kits for meetings;
- Take, transcribe, and edit meeting minutes.
Skills and Qualifications:
- Relevant education in the field of Administrative Assistant or related field(s);
- Minimum 3-5 years’ experience in administrative support services with excellent communication skills including experience in drafting correspondence and preparing reports;
- Proficient in Microsoft Office: Excel, Word, PowerPoint, Outlook;
- Minimum typing speed of 50 WPM;
- Ability to maintain confidentiality when handling sensitive information;
- Ability to work with little to no supervision;
- Experience with committees and/or boards preferred;
- Knowledge of Red River Métis culture, IWS & MMF programs and services is an asset; and,
- Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.
We offer a comprehensive benefits package including health, dental, vision, pension, and vacation. Access to an on-site fitness facility as well as an in-house restaurant is available.
Please submit your resume and cover letter, referencing the job posting number by Sunday, August 18, 2024.
The MMF requires a satisfactory criminal record check prior to commencement of employment. The MMF will accept existing criminal record checks if dated within 3 months of your start date. Obtaining this document is not a guarantee of employment.
Preference will be given to qualified Red River Métis applicants, and they are encouraged to self-identify on their cover letter. The MMF encourages internal applicants to apply for career opportunities within our Government.
MMF Human Resources Department
300-150 Henry Ave
Winnipeg, Manitoba R3B 0J7
Email to: [email protected]
Fax to (204) 947-1816
All our job postings can be found at: www.mmf.mb.ca
