Staff - Non Union
M&P - AAPS
AAPS Salaried - Educational Programming, Level B
Rural Projects | Continuing Professional Development | Faculty of Medicine
$5,468.83 - $7,878.17 CAD Monthly
Posting End Date
December 15, 2021
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Jan 3, 2023
Job Description Summary
The University of British Columbia Faculty of Medicine s Division of Rural Continuing Professional Development (UBC RCPD) strives to meet the continuing education and professional learning needs of practicing physicians in rural and remote BC. The UBC CPD [Coordinator] is a key member of the UBC RCPD education team. As such the incumbent contributes their creativity, project coordination and relationship building skills as well as their educational expertise to growing the education and innovation capacity of RCPD.
This position is responsible for leading the research, development, coordination, evaluation, and implementation of custom educational programs and courses in the Distributed Learning portfolio within the RCPD Program. The individual manages the delivery of programs/courses in both online and in-person formats for physicians and other health professionals in British Columbia. The individual also works to ensure that all levels of coordination of multiple on-going community-based rural CPD programs are implemented effectively, successfully, within budget, utilizing a variety of computer, organizational, and prioritization skills and tools.
This position reports to the UBC RCPD Senior Manager and works closely with other members of the UBC CPD and UBC RCPD team.
- Works closely, collegially, and collaboratively with the other UBC CPD staff, as well as UBC CPD s senior leadership, Medical Directors, and consultants.
- Interacts regularly with various departments on campus within and outside of the Faculty of Medicine, administrators of campus and hospital departments, healthcare organizations, funding agencies, planning committees, external service providers (e.g. event venues, caterers, videoconferencing, and audio/visual support), program/course participants (e.g. physicians, nurses, and other health care professionals) as well as physicians and other health professionals in practice.
- Manages and leads program development for the Distributed Learning portfolio with support from stakeholders, course directors, and UBC CPD management to develop sustainable closer-to-home programming
- Oversees all aspects of the delivery of educational programs/courses, including annual course bookings and instructor teaching schedules
- Works with UBC CPD Director and Senior Manager, project advisors, and others to create, implement and maintain project plans, proposals and budgets
- Manages and amends plans based on projected revenue, works with financial staff on post program financial statements with support from the Senior Manager
- Builds understanding of medical context and develops appreciation for key factors affecting rural and remote medical practice
- Understands and acts in alignment with the vision and mission of UBC RCPD and UBC CPD
- Maintains a close working relationship with key program partners and rural stakeholders (e.g. Rural Coordination Centre of BC, REAP, Post Grad Office, BC Health Authorities, and other key rural partners)
- Supervises one or more full time RCPD program staff and is responsible for hiring, performance management, discipline and termination.
- Plans and schedules the community courses collaboratively with communities in a cost-effective and timely manner, based on feasibility and logistics of equipment/resource availability
- Provides orientation and overview of community course programming to CME Coordinators, physician leads, and local coordinators (via teleconference)
- Develops and implements evaluation strategies and coordinates education program evaluation activities
- Provides guidance to physicians and others in the design, accreditation, and coordination of CPD events
- Supports the preparation of abstracts, manuscripts, and reports (for conferences, funders, and peer reviewed publication)
- Works with UBC CPD s Creative Learning team to oversee online course development and updates
- Develops marketing materials for copy, print and electronic media and ensures marketing it is appropriately tailored to learners
- Develops and conducts surveys; performs data preparation, collection, entry and analysis (qualitative and quantitative)
- Leads quarterly teleconferences with course director and medical leads to discuss innovations/ideas for course portfolio
- Identifies areas of growth and innovation for new programming
- Oversees the maintenance of course inventory and flags relevant information, individuals, and details for future offerings and partnerships
- Develops and disseminates program policies and guidelines with both external and internal parties
Consequence of Error/Judgement
The incumbent will be required to show judgment and decision making, which has the potential to impact UBC CPD reputation, product viability, project funding, and the opportunity for future research development.
Exercising poor judgment and/or inappropriate lack of consultation has the potential to adversely affect the viability and validity of research projects, educational programs, projects, grant-based funding or other means necessary to sustain itself.
The incumbent receives ongoing guidance and support from the UBC RCPD Senior Manager and works under the general direction of the UBC CPD Director. Works with a high level of independence and is responsible for task planning and prioritization. Meets monthly with senior staff to review performance and portfolio. At a project level, receives strategic direction from project medical leads, some of whom may work remotely. This position requires working effectively within a relatively flat organizational structure with a significant degree of self-direction. Works with considerable autonomy on projects within portfolio.
Responsible for the supervision of research staff/assistant, temporary staff or technical staff. This includes regular performance reviews and performance management of primary program support person.
Undergraduate degree in a relevant discipline.University degree (Master s degree/Project Management certificate preferred) in adult education, sociology, or another area that directly relates to the provision of continuing professional development for physicians in BC. Educational implementation an asset. Training in project management an asset. Formal evaluation training an asset. Experience with grant/proposal writing an asset.Minimum of four years experience or the equivalent combination of education and experience.- Minimum of four years related experience in adult education or continuing education programs
- Experience in the CME domain with particular sensitivity to the context of health care delivery and knowledge of the BC medical system contextualized to practice
- Ability to connect with physicians and other health care professionals
- Minimum of four years experience in an administrative role with demonstrated experience in a cost recovery environment
- Experience in teaching adults an asset
- Computer experience required. Working knowledge of both traditional and online methods of course delivery required
- Demonstrated knowledge and expertise of information technologies and communications tools
- Demonstrated knowledge of effective instructional design
- Database experience an asset; data analysis software (SPSS or equivalent) preferred
- Experience with the requirements and procedures of educational research including experience with a variety of research traditions and methodologies
- Experience in working with the medical community Ability to prioritize and work effectively under pressure to meet deadlines.Ability to identify, obtain, and effectively manage organizational resources (e.g., people, materials, assets, budgets).Ability to work effectively independently and in a team environment.Ability to deal with a diversity of people in a calm, courteous, and effective manner.Ability to build relationships and work collaboratively with project leadership and partners as well as all others involved in the delivery of educational initiatives.Ability to communicate effectively verbally and in writing.High level of proficiency in MS Word, Excel, PowerPoint as well as e-mail and Internet requiredAbility to exercise initiative and motivate employees and colleagues.Ability to travel.