Job Number: 55512
We are seeking a detail-oriented and analytical Clerk III to manage and administer fuel and lubricant storage and consumption operations for the Corporation. In this role, you will play a vital part in ensuring the operational readiness of City-owned fleets, including emergency vehicles and transit buses, by maintaining precise inventory levels, managing commercial fuel vendor relationships, and overseeing fleet fuel card administration
What will you do?
Inventory & Fuel Operations:
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Manage fueling operations for Corporation fuel and lubricants storage sites
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Maintain precise inventory levels to ensure operational readiness for City-owned fleets, including emergency vehicles and transit buses
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Track and order inventory of over 40 million liters of gasoline and diesel annually
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Monitor 13 remote fuel storage locations using Veeder-Root remote tank-level sensor systems for leak detection protocols
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Collaborate with different facilities to coordinate deliveries and supplies
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Independently manage commercial fuel and lubricant purchases, trac king consumption for over 2,000 vehicles and equipment
Administration & Compliance:
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Oversee the activation, reprogramming, and lifecycle management of approximately 1,400+ Fleet Cards and Fobs
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Create Purchase orders, perform goods receipts, and verify deliverable quantities and unit pricing to process vendor invoices accurately
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Process and upload monthly external vendor credit card transactions into the M5 and upload fuel transactions in SAP/M5 system
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Administer Fuel Management software systems to provide authorization for employees and create IDs for equipment to fuel
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Creating reports and conducting Inventory reconciliation
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Provide direct assistance and support to City employees with questions, troubleshooting, or operational issues regarding fueling and fuel access
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Liaise with internal departments, external vendors, and contractors to resolve fueling-related inquiries promptly
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Ensure compliance with ENVISO standards and relevant fire codes
Qualifications:
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Completion of Grade 12 (or GED). A two-year Diploma or Certificate in a related field (e.g., Business Administration, Accounting, or Supply Chain Management) is preferred
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A minimum of three (3) years of progressively responsible administrative, inventory control, or financial reconciliation experience. Experience in a high-volume fleet, logistics, or asset management environment is highly desirable
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Direct proficiency in enterprise applications including SAP Ariba, SAP ECC, and M5
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Proficiency with technology platforms including Google Workspace and MS Office
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A good understanding of procurement, contract management, and supply chain principles would be an asset
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Demonstrated experience in managing high-volume workload under strict timelines and deadlines
Skills required for success:
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Ability to resolve complex financial, system, and inventory errors using strong analytical judgment
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High level of accuracy in reconciling large volumes of daily transactions and managing sensitive data
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Strong verbal and written skills to liaise with internal departments, external vendors, and contractors
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Demonstrated ability to coordinate time-sensitive tasks under pressure, including emergency fuel ordering and maintenance dispatch
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Proven ability to handle sensitive information with discretion
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Skill in managing vendor interactions and contributing process insights for onboarding and contract updates
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Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
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Embracing a culture of equity, diversity, reconciliation and inclusion
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits.
1 permanent full-time position
Hours of Work: 33.75 hours per week
Salary Range: $30.315 - $38.012 (Hourly); $53,407.450 - $66,967.640 (Annually)
Recruitment Consultant: NC / SO
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation
Classification Title: Clerk III
Posting Date: Aug 14, 2026
Closing Date: Aug 27, 2026 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union : CSU 52
Department: Fleet and Facility Services
Work Location(s): Fleet Services, Ellerslie Facility, 2415 - 101 Street SW Edmonton T6X 1A1
