Company Introduction:
An expanding and highly regarded law office located in Downtown Toronto is in need of a bright, energetic and hardworking Law Clerk to join its team. The successful candidate will provide clients with a friendly, responsive and helpful customer-experience, and will benefit from close mentorship and coaching in this role to enable continuous professional growth in the field of real estate law.
Job Description:
The Legal Assistant/Law Clerk role requires a unique blend of skills and experience providing general and administrative support in our fast-paced law office. The position will require a thoughtful, reliable and customer service minded assistant with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to following instructions and contributing to solutions. Strong calendar/schedule management skills, the ability to build good relationships with clients, and taking responsibility and initiative for projects are key aspects of this position. Generally, the hours of work are from 10 a.m. to 6 p.m. with some flexibility required to meet client and transaction needs.
Responsibilities:
- Managing and directing incoming telephone calls.
- Managing, processing and quickly responding to client and partner inquiries.
- Opening, maintaining and closing files.
- Inputting and updating information in the Firm’s database, calendar, precedent
systems and using the Firm’s protocols for knowledge management.
- Processing incoming and outgoing mail and faxes, including maintenance of
email accounts and managing to-bring-forwards.
- Keeping client, partners and other staff up to date.
- Accountable for client file’s schedules, milestones and deadlines.
- Day-to-day management of lawyer and Firm calendar.
- Generating Final Reports and other documents as required.
- Management of office supplies and supplier relationships.
Qualifications:
- Post-secondary education in business, humanities or related discipline. Legal
Administration and/or Law Clerk Diploma is a plus.
- 1-2 years of relevant or transferrable work experience (e.g. receptionist,
secretary, office administration, executive assistant, administrative assistant or
law clerk).
- Technical proficiency in Microsoft Office applications, Adobe PDF, and Google
Work Platform.
- Excellent attention to detail, proof reading and accuracy are required.
- Friendly, thoughtful and professional client and telephone manner.
- Must have "ask how" spirit, the ability to seek, follow and clarify instructions.
- Excellent schedule management and coordination skills.
- Must take initiative pushing progress of tasks.
- Ability to meet deadlines, including formulate, implement and update transaction
plans, and provide instructions to team members
- Comfortable working in a team environment, willing to help others and share
work assignments.
- Ability to produce a high quality and quantity of work, occasionally under
pressure/tight timelines.
- Commitment to procedures, privacy and ethical conduct.
- Knowledge of real estate transactions, condo management documents and
Realtor's practice is a plus.
How to Apply:
- Please send your resume to [email protected] with subject "Application - Law
Clerk / Legal Assistant". Please understand, we thank all applicants who apply,
but only candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: From $40,000.00 per year
Additional pay:
Schedule:
Education:
- Bachelor's Degree (preferred)
Experience:
- legal assistant: 1 year (preferred)
Location:
- Toronto, ON M5H 2Y4 (preferred)
Work Location: In person
