Payroll Supervisor (Temporary)
Sheridan College
Oakville, ON
Job Description
Faculty/Department: Financial Services – Payroll
Employee Group: Administrative
Campus: Trafalgar (May be assigned activity at any campus)
Payband: NK
Reference #: 19/A/25
Hiring Range: $76,235 - $81,000
Salary Range: $76,235 - $95,294
Application Deadline: Open Until Filled
Application Details: This is a temporary position that may continue up until April 30, 2020

Reporting to the Manager of Payroll, the incumbent supervises the day to day operations for payroll and ensures accurate and timely reporting of employee information, costs, statement of earnings, and remittances. In consultation with the Manager, the incumbent is responsible for ensuring all financial controls are in place including account reconciliations, internal and external audit controls and calendar and fiscal year end activities. The incumbent works with the Manager to support the implementation of new policies and procedures and recommends improvements for the effectiveness and efficiency of related processes through technology and best practice. The incumbent hires trains and oversees staff; coaches, develops and evaluates payroll team and provides backup to team members.

Specific Responsibilities
  • Co-ordinating preparation of all payrolls including administration and calculation of benefits and deductions; requiring adherence to strict deadlines of payroll input;
  • Ensuring payroll processes are followed and escalated for system and any pay issues;
  • Reviewing and analysing payroll processes, report finding and recommendation;
  • Developing and documenting all procedures related to payroll;
  • Maintaining in-depth and up-to-date knowledge of income tax regulations and advises staff on retiring allowances, retirement savings plan rollovers and other regulatory tax implications;
  • Providing leadership, operational management and direction to the team;
  • Optimizing staff performance through effective recruiting, development, mentoring/coaching, workflow/goal setting, and ongoing performance management (e.g. discipline, grievances, and termination);
  • In consultation with Manager, ensuring the analysing, reconciling and remitting of all payroll/benefit/general ledger liability accounts;
  • Coordinating and supporting Manager in year-end activities such as calendar year-end employment earnings, deductions, and benefits for T4, T4A and T4ANR reporting;
  • Other related duties as assigned
Qualifications
The successful candidate will possess the following qualifications:
  • 3-year diploma/degree in Business Administration with a speciality in Human Resources, Finance or a related field of study along with a minimum of 3 years of experience leading payroll teams (or an equivalent combination of relevant education and experience)
  • In-depth and up-to-date knowledge of: Canada Revenue Agency (CRA) regulations, Employment Standards, Income Tax, Canada Pension and Employment Insurance, Pension, HR Management Resources Guide, Ministry, Collective Agreements and College procedures
  • Knowledge of accounting principles
  • Computer proficiency: MS Office; PeopleSoft HR (or other HRIS)/Payroll/Time and Labour Modules
  • Analytical skills, including financial analysis
  • Ability to manage multiple functions and meet deadlines
  • Strong client service skills
  • Conflict resolution and team building skills
  • Superior communication (verbal, written) skills
The following would be considered an asset:
  • Canadian Payroll Manager certification
  • Experience with PeopleSoft (or other HRIS)
  • Report writing/production (SQL)
Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process. At any stage of the hiring proce