Job Purpose: The LSPIRG Administration & Finance Director is responsible for the human resources administration, finance administration, and board liaison work needed for the organization to function. Their role involves keeping staff and organization information up-to-date with the government, the Provincial network, CUPE 1281, and the university. They are responsible for working with any bookkeepers, accountants, or banks involved with LSPIRG. Additionally, they are responsible for doing administration work for the Board of Directors and supporting them in their work as needed. They are to keep track of money given out to organizations or individuals as grants and to Research and Action Groups as their contracts allow.
Reports to: Board of Directors
- This is a permanent part-time position with extended health benefits
- The successful candidate will be a bargaining unit member of the Canadian Union of Public Employees (CUPE 1281)
- This staff member can work at the LSPIRG offices in Waterloo, Brantford, or remotely
General Duties & Responsibilities:
Organizational & Policy Development
- Works with board and staff to develop annual work plans for each staff position.
- Works with board and staff to develop annual strategic plans for the organization.
- Facilitates the evaluation of those plans at the end of the year.
- Maintains and improves organizational and filing information systems for LSPIRG.
- Works with staff and board to update policies as needed.
- Coordinates weekly staff meetings, creates agendas, and takes notes.
- Works with staff collaboratively in content creation to accompany campaigns.
- Assist with regular and special committee meetings of the Board and participate in these meetings as appropriate or required.
- Ensure for appropriate Director’s Liability Insurance.
- Works with staff and board to prepare the LSPIRG Annual Report for the AGM.
OPIRG Provincial Staff Representative Role
- Attends meetings of the Provincial Network as the staff representative on the board.
- Participates in collectives and projects relevant to LSPIRG on the Provincial level.
- Works with the Provincial Coordinator to ensure the Network has the needed information on staff and organization in order to function.
- Liaises with any bookkeepers or accountants associated with LSPIRG to ensure smooth and consistent financial record keeping and bill payment for all services and subscriptions.
- Serves as the point-of-contact for the credit union which LSPIRG has an account with.
- Responsible for ensuring that cheques approved for funding requests are printed, signed, and delivered to successful applicants.
- Receives, tracks, and delivers money to Research and Action Groups in regards to their contracted allotment per semester.
- Receives a list of weekly events from Volunteer Directors and sends them out through the LSPIRG Weekly News and other appropriate mailing lists.
- Monitors the main email account and responds or forwards emails when appropriate.
- Keeps up to date the records and payments of community memberships.
- Twice annually updates the LSPIRG website.
- Monitors the maintenance and upkeep of the office spaces including submitting work orders to the university for repairs.
- Reports to the Board of Directors as required.
- Various tasks and projects as they arise.
- 2-3 years demonstrated experience in a related position or field (paid and/or unpaid work) is required.
- Excellent written and verbal communication skills are very important to this position.
- Fluency and excellent skills in using the English language both written and verbal are essential in order to function effectively in the campus and Waterloo-Kitchener communities and to be able to deliver the services and programs as required. Having a second language is also a desired asset.
- The position requires a demonstrated understanding of and commitment to anti-oppression theory and a developed analysis on the political, social and legal aspects of oppression.
- Proven knowledge, expertise and experience in community activism/engagement, especially in implementing activities that are geared to bring about social, political, economic, or environmental change are necessary.
- Proven skills and abilities are essential in the areas of computer software, media, financial management, and facilitating adult education.
- An ability to effectively represent the organization in a variety of public forums is essential.
- Proven program and policy development skills including implementation, coordination and evaluation are essential along with demonstrated complex problem solving abilities.
- Proven ability to think strategically, especially as it relates to budgeting and planning.
- The nature of this position requires the ability to use tact and diplomacy, as well as a willingness to act as a resource and mentor to others in the organization, including the Board of Directors (who are mostly students).
Grounded in the principles of anti-racism and anti-oppression, we recognize and encourage applications from folks that are most frequently marginalized in employment opportunities. This includes Black, Indigenous, and people of colour, Queer people, Trans people, Disabled people, people with experience in sex work, people with experience of migration, people who have experiences of poverty and/or houselessness, people who have been incarcerated and people who have experiences of addiction.
Applicants are encouraged to self-identify in their cover letters, which will be kept confidential.
We value the time and effort of all of the folks who apply for this position. However, due to limited resources and time constraints, only candidates who are selected for interviews will be contacted.
Supplementary Application Component
In addition to your cover letter and resume, applicants are also asked to submit a brief statement of what power, privilege and oppression mean to them.
Reference ID: 002
Job Types: Part-time, Permanent
Salary: $23.81 per hour
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Paid time off
- Vision care
- Work from home