Classification & Regular Hours
Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's COVID-19 Vaccination Policy
Hours per Week:
Please note, this is a 2-year temporary full-time contract opportunity with an expected end date of August 31, 2023.
Western University delivers an academic experience second to none. Western challenges the best and brightest faculty, staff and students to commit to the highest global standards. Our research excellence expands knowledge and drives discovery with real-world application. Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community. Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.
The Admissions Office, Schulich School of Medicine & Dentistry, oversees all aspects of admissions, from recruitment events, screening and checking of initial applications, the interview process, selections, offers and appeals as well as the culminating dual White Coat ceremony for both Dental and Medical students entering first year. The mission of the office is to recruit, screen and admit highly-qualified students to the Doctor of Medicine (MD) and Doctor of Dental Surgery (DDS) programs, so as to further strengthen the quality and diversity of the student body in all applicant categories and to create and maintain a smooth and efficient application-processing practice.
The Admissions and Recruitment Officer is responsible for the successful facilitation and implementation of the recruitment and admissions processes within the Admissions Office at the Schulich School of Medicine & Dentistry, to support the achievement of enrollment targets. The role will lead and oversee logistics and supervise the staff team for recruitment and admissions-related activities, and support logistics for department events.
The Admissions and Recruitment Officer will also participate in all admissions-related duties, such as addressing incoming inquiries from prospective students, current applicants, admitted students, faculty and staff members, and other stakeholders, including providing information, advice and counselling regarding admissions processes and policies. The Officer also solicits, reviews and selects various volunteers for recruitment and admissions related events, and oversees and coordinates their workflow. In addition, the Admissions and Recruitment Officer will organize data, compile information and statistics, identify trends, and prepare reports for senior leaders and external bodies as required, and ensure that the Associate Dean and Manager of Admissions have the information necessary to achieve the goals of the Office.
Knowledge, Skills & Abilities:
- 5 years’ experience providing administrative support and customer service in a post-secondary environment
- Experience managing projects and staff in a team-oriented environment
- Experience in a role supporting student recruitment, admissions or counselling services in a post-secondary institution is preferred
- Knowledge of event management techniques and tools with an ability to plan and manage events of various sizes; familiarity with large scale events an asset
- Knowledge of post-secondary programs throughout Canada
- Demonstrated coaching and mentoring skills to enable team members to achieve high quality outcomes
- Presentation skills to deliver engaging and informative presentations that clearly explain information to audiences using appropriate communication channels
- Ability to apply critical thinking to evaluate information and make appropriate decisions or recommendations
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community with cultural competence and sensitivity
- Self-directed, reliable, and comfortable exercising discretion and independent judgment in a fast-paced, high energy, deadline-oriented environment
- Ability to work within a flexible schedule to accommodate the Faculty and University’s events and activities
- Intermediate computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with databases (PeopleSoft, Schulich Administrative System, Laserfiche) and with content management systems (Cascade)
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at firstname.lastname@example.org or phone 519-661-2194.
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.