Immediate opening.
Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.
The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding solutions.
We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.
Candidate must have strong people, administrative and organizational skills.
Salary range is $39-45K per year. Candidates must be comfortable providing services to diverse communities.
This is a full-time job, 40 hours per week, Monday to Friday.
The role of the Property Administrator is to act as:
The following are the tasks for which the Administrator is responsible:
Office Administration and Routines:
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The Administrator is responsible for the efficient administration of the office and its systems.
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Make credit union and/or bank deposits.
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Control the petty cash system.
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Producing and circulating reports, minutes, agendas and other documents when needed.
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Make room bookings for members' personal use of the meeting room.
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Order office supplies.
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Organize re-cycling of office paper.
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Handle deliveries and mail.
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Handle reception and telephone during open office hours.
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Take recorded telephone messages and pass them to the appropriate person.
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Maintain parking records in the office and on-call book. Assign parking spaces to members.
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Administer the Parking By-law.
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Send notices of late payments, arrears, NSF cheques and reminders of payments due.
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Setting up a complete filing system for all records, documents and minutes.
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Circulating reports, minutes, agendas and other documents when needed.
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Inquiries, applicants and new members.
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Reply to inquiries and receive application forms.
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Photocopy applications, move-in kits, by-laws and other information for applicants or new members.
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Help to organize information sessions and prepare materials for interviews.
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Process applications.
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Follow co-op procedures in coordinating move-out and move-in.
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Support the membership committee.
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Contact utility companies when occupants move out and new members move in
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Process the move-out charges and details.
Tenants:
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Reply to Tenants.
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Inquiries and concerns and refer them to the staff person who can respond to them.
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Work with the manager to prepare and deliver material for members' meetings.
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Work with the manager to prepare for members' meetings.
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Work with the manager to review annual applications for housing charge assistance and calculate housing charges.
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Send notices of housing charge changes and other notices as the manager directs.
Financial:
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Prepare cheque requisitions and cut cheques.
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Making all deposits on time.
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Controlling the petty cash system.
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Reviewing financial statements.
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Giving members notice of changes to housing charges.
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Issuing late payment, arrears and N.S.F. notices.
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Calculating housing charges and adjustments.
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Reviewing applications for subsidy and conducting annual income verification.
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Maintaining external, internal and subsidy waiting lists.
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Setting up confidential files for households receiving subsidies.
Qualifications and Skills:
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Experience with residential housing administration is an asset. Skilled in using accounting-related computer software is an asset.
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Capacity to provide professional, kind, caring customer service is an asset to diverse individuals including people with physical disabilities.
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Positive, helpful and friendly attitude is an asset.
No phone calls, please. We thank all interested candidates, however, only applicants selected for an interview will be contacted.
