Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing complex schedules, coordinating projects, and ensuring smooth daily operations. The ideal candidate will bring energy, professionalism, and a proactive mindset to help streamline administrative functions and enhance overall efficiency. If you thrive in a fast-paced environment and excel at multitasking with precision, this is your chance to make a meaningful impact while developing your career in office management and executive support.
Responsibilities
- Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
- Manage incoming correspondence, emails, and phone calls with professionalism and courtesy, ensuring prompt responses
- Organize and coordinate company events, meetings, and conferences from planning through execution
- Maintain accurate records through data entry, filing systems, and document proofreading to ensure clarity and accuracy
- Support project coordination efforts by tracking deadlines, preparing reports, and liaising with team members to ensure timely completion
- Oversee office management duties such as supply inventory, front desk operations, and maintaining a welcoming environment for visitors
Requirements
- Exceptional organizational skills with the ability to prioritize tasks effectively in a busy setting
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and familiarity with Microsoft Outlook Calendar
- Excellent typing speed along with transcription and proofreading abilities for document accuracy
- Strong communication skills with professional phone etiquette across multi-line phone systems
- Ability to handle confidential information discreetly while demonstrating high attention to detail
- Prior experience in event planning, data entry, filing systems, customer service, and clerical tasks is highly desirable
DO NOT USE AI IN YOUR RESPONSES
Join us if you’re ready to energize your career by supporting our leadership team with enthusiasm and precision! This paid position offers an exciting opportunity to develop your skills in project coordination, office management, and executive support within a vibrant professional environment.
Job Types: Full-time, Part-time
Pay: $25.00-$35.00 per hour
Expected hours: 20 – 35 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Store discount
- Vision care
- Work from home
Application question(s):
- How do you manage multiple tasks?
- How do you ensure you follow exact instructions for task?
- How could you describe that you're a detail oriented person?
- How many words per seconds can you type and are you computer literate?
- We want to ensure that all applicants have a fair and equal chance, so we’re using a TestGorilla assessment (https://www.testgorilla.com). This minimizes unconscious bias in our hiring process. Successful candidates will be invited to a job interview.
Ready to join our team? Start by clicking the link below.
https://app.testgorilla.com/s/nixiq2c9
Work Location: Hybrid remote in Burlington, ON L7T 3M7
