ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently seeking a Legal Administrative Assistant to join our dynamic Intellectual Property team. As an integral member of the Legal Administrative Assistant team, the incumbent will support professionals in our Intellectual Property Department whose practices focus on Trademarks.
RESPONSIBILITIES
Responsibilities may include, but are not limited to:
-
Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports; experience filing Madrid Protocol applications would be an asset
-
Preparing and filing correspondence and related documents with the Canadian Intellectual Property Office (CIPO) and World Intellectual Property Office (WIPO)
-
Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports and correspondence to clients, foreign associates, and others as required, and assisting in preparation of responses to deadlines
-
Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures.
-
Preparing routine correspondence, administrative tasks, and maintaining client contact information in database
-
Prioritizing incoming work, following through on assignments and managing ongoing tasks
-
Implementing and maintaining practice management systems on behalf of busy professionals
-
Opening and closing files
-
Other duties as required
QUALIFICATIONS
-
Must be a graduate of a recognized Legal Secretarial or Law Clerk Program
-
5+ years’ experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trade Marks.
-
Working knowledge of Inprotech and CIPO’s and WIPO's online systems would be an asset
-
Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking
-
Open to receiving instructions, constructive feedback, learning and employing new concepts and work styles
-
Excellent oral and written communication skills, proofreading abilities and attention to detail
-
Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm
-
Ability to work independently, as well in a team, with minimum supervision when required.
-
Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset
Gowling WLG employees benefit from a hybrid work environment.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
