We are seeking an organized, proactive, and detail-oriented Office Assistant to support our daily operations. In this role, you will be the welcoming face of our office, handling essential front-desk duties while managing critical administrative, logistics, and billing support tasks. The ideal candidate is a strong communicator who can seamlessly balance clerical duties with proactive driver and customer follow-ups.
Key Responsibilities
Front Desk & Communications
· Greet and welcome visitors, clients, and employees warmly.
· Answer incoming phone calls and transfer them appropriately.
· Receive and distribute mail, packages, and deliveries daily.
Logistics & Document Control
· Attach Proof of Deliveries (PODs) using Samsara software.
· Scan hard copies of operational documents for digital filing.
· Follow up with drivers consistently to secure missing PODs.
Billing & Accounts Receivable
· Handle fundamental Accounts Receivable (AR) and billing tasks.
· Follow up with customers regarding outstanding and overdue receivables.
Office Administration
· Order stationery and general office supplies as required.
· Assist with diverse administrative and clerical tasks daily.
Requirements and Qualifications
· Experience: 1–2 years in office administration or clerical roles.
· Logistics Knowledge: Experience with Samsara or similar fleet tracking software.
· Finance Skills: Basic understanding of Accounts Receivable and billing workflows.
· Communication: Confident phone manner for driver and customer collections.
· Tech Skills: Proficiency in scanning tools and mainstream office software suites.
· Attributes: Strong organizational skills and excellent time management abilities.
Pay: $20.00-$22.00 per hour
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Work Location: In person
