At Ice River Sustainable Solutions, our employees have incredible opportunities to work for an organization that is known for our forward-thinking innovation and eco-friendly design in products and packaging.
Our culture is inclusive, supportive, and encourages learning and development to support internal career advancement opportunities. We are problem solvers who find fulfillment and reward in making impossible possible. We are hands-on, focused, and committed to always being a part of something bigger.
If you are creative, passionate and enjoy working in a collaborative environment we would like to hear from you.
Position Summary
Reporting to the HR Manager, the Human Resources Coordinator at Ice River Sustainable Solutions is tasked with executing a wide range of specialized and technical administrative functions. The ideal candidate will possess a high degree of organizational ability, attention to detail, and the capacity to manage multiple tasks simultaneously to ensure the efficiency of HR operations. The coordinator will be responsible for critical HR processes such as tracking employee milestones, scheduling training programs, facilitating onboarding, managing uniform procurement, preparing HR documentation, and administering employee recognition programs.
Key Responsibilities
Employee Milestone Tracking:
- Maintain tracking system for employee service anniversaries and other key milestones.
- Coordinate recognition activities for milestones, including preparing and distributing service awards and communications.
- Ensure accurate and timely updates to employee records in HRIS (Human Resources Information System) regarding milestones and achievements.
Training Program Coordination:
- Schedule and coordinate internal and external training sessions for employees across all departments.
- Track employee participation and completion of mandatory training programs and ensure records are up to date.
- Prepare and distribute training materials, manage training logistics, and handle participant communication.
New Hire Onboarding Facilitation:
- Coordinate all aspects of the onboarding process for new hires, ensuring a smooth and welcoming transition into the company.
- Organize onboarding materials, including employee handbooks, benefits information, and compliance documentation.
- Conduct initial HR orientation sessions and ensure new employees complete all required onboarding tasks.
- Collaborate with IT and other departments to ensure workstations, equipment, and access credentials are ready for new hires.
Uniform Procurement and Management:
- Oversee the ordering, distribution, and inventory management of employee uniforms and other company-branded items.
- Maintain relationships with vendors to ensure timely procurement and delivery of uniforms.
HR Documentation and Correspondance Preparation:
- Prepare and format HR documents, such as employment contracts, offer letters, policy updates, and termination notices, ensuring compliance with company policies and legal requirements.
- Draft and disseminate internal HR communications and announcements.
- Manage and maintain accurate HR files, both physical and digital, ensuring secure and confidential handling of sensitive information.
Employee Recognition Program Administration:
- Administer the company’s employee recognition programs, such as the kudos and work perks initiatives.
- Track and manage participation in recognition programs, ensuring that eligible employees are recognized and rewarded in a timely manner.
General HR Support:
- Provide general administrative support to the HR department, including scheduling meetings, managing calendars, and handling correspondence.
- Assist with HR projects and initiatives as required, contributing to the continuous improvement of HR processes.
- Act as a secondary point of contact for employee inquiries related to HR policies, procedures, and programs, providing accurate and timely responses.
Behavioral :
- Empathy: Demonstrates genuine concern for the well-being and professional growth of employees, fostering a supportive and inclusive workplace.
- Communication Skills: Possesses excellent verbal and written communication abilities, ensuring clear, respectful, and effective interactions with employees at all levels.
- Problem-Solving: Exhibits strong analytical skills and a proactive approach to identifying and resolving HR-related issues.
- Adaptability: Shows flexibility and resilience in responding to changing priorities, emerging challenges, and diverse employee needs.
- Integrity: Maintains a high level of confidentiality and ethical standards in handling sensitive employee information and HR matters.
- Team Orientation: Works collaboratively with colleagues and other departments to achieve organizational goals and enhance the employee experience.
- Organizational Skills: Demonstrates strong planning, time management, and multitasking abilities to effectively manage a variety of HR responsibilities.
- Conflict Resolution: Skilled in mediating and resolving workplace disputes, fostering a harmonious and productive work environment.
- Attention to Detail: Ensures accuracy and thoroughness in all HR processes, from documentation to compliance with policies and regulations.
- Cultural Sensitivity: Appreciates and respects diverse backgrounds and perspectives, promoting an inclusive culture within the organization.
Education/Experience Required:
- A diploma/degree in Human Resources Management
- CHRP Designation is an asset
- Previous experience in the manufacturing sector
- A minimum of 1-2 years of experience with employee relations, regulatory and policy/procedure compliance
Please let Ice River Sustainable Solutions know if you require accommodation during the hiring and selection process and we will work with you to make appropriate arrangements. Ice River Sustainable Solutions is an Equal Opportunity Employer.
We are committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.
Note to Recruiting Agencies
Ice River Sustainable Solutions does not respond to unsolicited emails from third party recruiters acting on behalf of job seekers. All candidates are encouraged to create their own online profile, allowing us to reference resumes effectively and advise when opportunities match your knowledge and skills. Any profiles created by recruiters on behalf of job seeking candidates will be deleted. This practice threatens future interactions between third party recruiters and Ice River Sustainable Solutions recruitment.
