Job Category: Administrative
Division & Section: Purchasing & Materials Management, Program Support & Policy Development
Work Location: 100 Queen St. W
Job Type & Duration: Full-time, 2 Temporary Vacancies (12 months)
Hourly Rate and Wage Grade: $31.89 - $34.95
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 2
Posting Period: 02-Dec-2021 to 16-Dec-2021
Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.
Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions. Performs complex calculations.
Directs, coordinates, schedules and trains assigned staff. Checks/verifies work of assigned staff.
Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation material. Utilizes detailed layout and formatting.
Co-ordinates and maintains a complex record/retrieval system. Maintains supplies inventories.
Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria.
Reviews, accepts or rejects material/applications from the public, ensuring all criteria have been met.
Receives and pays out cash and cheques, controls, monitors and balances petty cash, prepares bank deposits, withdrawals, reconciliations and processes/checks financial payments. Assists with budget administration for unit.
Co-ordinates meetings, events and schedules. Takes/transcribes minutes.
Your application must describe your qualifications as they relate to:
Experience working in a purchasing environment performing financial, accounting and/or purchasing related duties
Considerable experience in clerical and administrative duties in a customer service oriented environment, some of which must be related to the job duties.
Considerable experience with computer based financial information system such as SAP
Considerable experience with Microsoft Office Suite (e.g. Word, Excel and PowerPoint), database software (Access), and Adobe Acrobat.
Considerable experience providing front line customer service, responding to inquiries from staff, vendors, Council, officials and the public by phone, in person and in writing.
You must also have:
Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, handle competing priorities.
Knowledge of records management principles and systems
Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's Mandatory Vaccination Policy. Candidates will be required to show proof of vaccination during the recruitment process.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.