Company Overview
Pave-Tech (Orillia) Inc. is a leading provider in the paving and pavement maintenance industry in Orillia and surrounding area--specializing in a wide range of services from asphalt paving and asphalt maintenance/repair, to winter maintenance for over (25) years. Our mission is to deliver high-quality solutions that enhance our clients' properties.
Summary
We are seeking a dedicated Administrative & Compliance Assistant/Receptionist to join our team in Orillia. This role is vital in supporting our daily operations and ensuring smooth communication internally, as well as with clients, vendors and associations. The ideal candidate will be organized, detail-oriented, proactive, and committed to excellence. This is a flex-position that can offer both part-and full-time hours, as business demands, with a possibility of a hybrid work-from-home option for some hours.
Responsibilities
- Assist with front desk duties, including greeting visitors and managing multi-line phone systems.
- Manage daily administrative tasks including data entry, filing, and correspondence.
- Provide administrative support to the Management Team, and to Field Crew as required.
- Assist the Project Manager with scheduling, client correspondence and follow up, utility locates, and permits.
- Prepare, organize, and maintain documents, reports, and filing systems.
- Assist with customer service inquiries both in person, online, and via phone.
- Maintain and track company certifications, licences and compliance requirements.
- Ensure documentation remains current and is accessible.
- Assist with preparation for audits, inspections, and certifications.
- Maintain Health & Safety Training logs and documentation.
- Assist in coordinating Training.
- Assist with Fleet & Equipment compliance.
- Provide generalized Human Resources support.
- Maintain office supplies and ensure the cleanliness of workspaces.
- Use company vehicles to attend job sites when required, or run business-related errands.
- Support special projects as needed to enhance office efficiency.
Qualifications
- Proven experience in an administrative or clerical role.
- Proficiency with Microsoft Office Suite.
- Experience with Quickbooks preferred.
- Ability to create presentation materials is a definite asset.
- Ability to manage and create social media content preferred.
- Strong organizational skills and attention to detail.
- Excellent communication skills both written and verbal.
- Ability to handle multiple tasks efficiently under pressure.
- Customer service experience is highly-valued.
- Experience with data entry and filing systems.
- Prior experience in a construction or pavement maintenance environment is a plus but not required.
- Valid Ontario Class G Driver's Licence, with a clean driving record.
Core Skills & Attributes
- Punctual and reliable.
- Positive attitude.
- People person.
- Strong work ethic with emphasis on initiative.
- Ability to work independently and as part of a team.
- Ability to follow verbal and written instructions.
- Strong communication and situational awareness skills.
- Adaptable to changing requirements.
Physical Requirements
- Long periods of sitting.
- Repetitive maneuvers.
- Extended periods of computer use.
- Ability to work standard business hours, with additional time/flexibility during peak operational periods.
Why Work for Pave-Tech (Orillia) Inc.?
- Competitive Wage.
- Vacation Pay.
- Statutory Holiday Entitlement Pay.
- Fun, friendly, family-oriented atmosphere.
- Weekends and all statutory holidays off.
- Flexible schedule - we are happy to accommodate flexible work days, start and end times for shifts.
- Discretionary incentives.
If you are ready to contribute your organizational talents to a dynamic team dedicated to quality service, we invite you to apply now—your next career move awaits at Pave-Tech (Orillia) Inc.!
Transparency Notice: Candidates must successfully pass pre-employment testing which consists of: WHMIS, security clearance, and employment reference check.
Equal Opportunity Employer: Pave-Tech (Orillia) Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We are committed to diversity at Pave-Tech (Orillia) Inc., and to building and sustaining a diverse and inclusive workforce. As an equal opportunity employer, we encourage applications from all qualified individuals. Pave-Tech (Orillia) Inc. does not discriminate against applicants based on genders, races, national and ethnic origins, religions, ages, sexual orientation, marital and family status, and/or mental or physical disabilities.
AI Notice: At Pave-Tech (Orillia) Inc., we use AI-powered tools to help streamline our application review process. These tools assist our recruiters in identifying relevant skills and experience within resumes. However, all final decisions regarding interviews and hiring are made by our human recruitment team. We are committed to a fair and equitable hiring process for all candidates.
This job posting is for an existing vacancy. This Job Posting is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, requirements, or working conditions associated with the role. A formal Offer of Employment, Job Description, and overview of all expectations will be covered in the Employee On-Boarding Procedure if you are offered an Employment Opportunity.
Pay: $19.00-$22.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: Hybrid remote in Orillia, ON
