Artage Portraits is seeking a Full-Time Executive Assistant & Receptionist to join our wonderful team! Founded in 2005, we operate an upscale studio in Mississauga, ON that creates one-of-a-kind paintings for families. Please read the whole ad, this opportunity is worth it! Tip - secret code 47!
Why Artage Portraits?
- 4 day work week!
- Option to work from home!
- Unique, artistic & fun place to work! (paint nights, yoga, punching bag, trampoline)
- Paid personal development
- Monday to Thursday 8am - 6:30pm (hours may be flexible)
- Excellent compensation
OUR ABSOLUTE MUSTS:
- Outstanding English - written & spoken (our clients are very articulate)
- Pride in fastidious attention to detail (tip: secret code is 47 -see application instructions!)
- Minimum 8 years of reception/admin experience & a stable work history in supportive roles
- Strong, confident phone voice with undeniable charisma & warmth
- Ability to establish immediate rapport with everyone (mature enough to connect with our sophisticated & mature clientele)
- Have a 'flair for persuasion', a knack for reading people & ability to provide 5 star service
- Totally comfy with internet-based programs, google, online databases
- Must be a super star at multi-tasking between phone conversations & computer work
- A highly organized self-starter who tends to independently seek answers, takes initiative & has a very positive energy
- As our client concierge, there will be days you'll be on the phone for hours with clients
- Corresponding with clients via email
- Booking clients (with a little persuasion sometimes to fill a cancellation ...)
- General office duties (filing, scanning, paperwork etc)
- Assist with marketing
- Online research (serious digging sometimes)
- Invoicing (with Quickbooks)
- Some office maintenance/management (calling for repair, tidying & changing light bulbs)
- Work with Google Suites creating & updating various charts/spreadsheets
APPLICATION INSTRUCTIONS: (Important!!)
We just don't have time to open 800 emails & we will need to cut almost everyone based on their application - so please, please make yours stand out - this really is a great gig!
1. To get us to open the email, you MUST put the secret code into the MESSAGE section. If you don't have the secret code ... you won't be seen.
2. Send a link to a video (which shows you're outgoing & bold) OR send an informal cover letter either one must include the answers to the questions: What lights you up? What does portraiture mean to you? Please show us your personality, speak to us personally & keep it short & sweet ! (Bonus if you're willing to send the video intro, less for us to read!)
3. Include your resume
Job Types: Full-time, Permanent
Salary: $50,000.00 to $65,000.00 /year
- administrative support: 10 years (Preferred)
- Executive Assistant: 8 years (Preferred)
- Temporarily due to COVID-19