Job Overview
We are seeking a highly organized and proactive Office Assistant to support day-to-day business operations at the new DoubleTree by Hilton Kelowna. The ideal candidate will be responsible for administrative coordination, communication, scheduling, invoice management, and ensuring tasks are completed efficiently across the organization.
Key Responsibilities
- Follow up with clients, vendors, customers, and team members to ensure timely completion of tasks and commitments.
- Monitor email inboxes and respond to routine inquiries.
- Prepare reports, spreadsheets, and other business documents as needed.
- Maintain organized digital and physical filing systems.
- Coordinate office supplies, service providers, and administrative resources.
- Support project management activities by tracking deadlines and action items.
- Perform other administrative and operational duties as assigned.
Qualifications
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency with Microsoft Office, Google Workspace, and common business software.
- Ability to prioritize multiple tasks and meet deadlines.
- High attention to detail and accuracy.
- Professional, dependable, and self-motivated.
- Previous administrative, office support, or customer service experience is preferred.
Success in This Role
A successful Office Assistant keeps operations running smoothly by staying organized, communicating effectively, following through on commitments, and ensuring that administrative tasks, scheduling, invoicing, and business processes are completed accurately and on time.
Pay: $19.00-$22.00 per hour
Ability to commute/relocate:
- Kelowna, BC V1X 4J2: reliably commute or plan to relocate before starting work (required)
Work Location: In person
