Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
Our Capital Projects Group (GO & UP) division is looking for an Administrative Assistant (contract up to 18 months) to provide day-to-day operational and support to the Director Integration Management Technical team by performing a wide range of administrative support functions and coordinating day-to-day projects.
Work Location: 130 Adelaide St. W.
Hybrid Work Model: 2 days in office/3 days virtual
*Vacation, Benefits, and OMERS Pension benefits included*
What will I be doing?
- Prepares packages for internal and external mail and courier services distribution
- Arranges boardroom bookings and teleconferences involving multiple internal and external participants
- Acts as the liaison with property management coordinating work order requests
- Coordinates office supplies and requisitions supplies for replacement
- Maintains and updates electronic files and office templates (e.g., staff lists, floor plans, etc.)
- Assembles correspondences, and meeting materials and packages for distribution to senior management
- Correspondence with external stakeholders in a fast-paced manner
- Composes and/or edits correspondences for final signature through the Director’s Office
- Supporting multiple people leaders on various tasks, projects, calendar support
- Works with multiple stakeholders (internal and external)
- Provide backup administrative support to the Executive Assistant
