At GranQuartz Canada, we are proud to be the leading distributor of tools, equipment, and supplies for the stone fabrication industry. For over 50 years, we have partnered with fabricators across North America by delivering quality products, technical expertise, and exceptional customer service.
Our success is built on strong relationships—with our customers, our suppliers, and our employees. As we continue to grow and evolve, we are looking for a highly organized and proactive Procurement Operations Specialist to join our team and play a key role in supporting our Procurement department.
If you enjoy solving problems, coordinating multiple priorities, working with suppliers around the world, and being an essential part of a fast-paced distribution business, we’d love to hear from you.
Job Overview
The Procurement Operations Specialist is responsible for ensuring the smooth execution of the procurement process after purchase orders have been issued.
Working closely with Buyers, Product Management, Finance, Warehouse Operations, Customer Service, freight providers, customs brokers, and suppliers, this position coordinates the movement of inventory from supplier to warehouse while ensuring supplier transactions are completed accurately and efficiently.
This role combines procurement administration, supplier relations, logistics coordination, accounts payable support, and warranty administration into one dynamic position.
Duties
Purchase Order Management
- Monitor and follow up on open purchase orders.
- Communicate regularly with suppliers regarding production and shipment status.
- Maintain accurate Estimated Time of Arrival (ETA) information.
- Track overdue purchase orders and proactively resolve delays.
- Keep internal teams informed of shipment status and expected arrivals.
Logistics Coordination
- Coordinate inbound shipments with freight forwarders and carriers.
- Monitor shipment tracking and transportation progress.
- Coordinate customs brokerage documentation.
- Manage shipping documentation and freight records.
- Support ocean, air, courier, and LTL shipments.
- Ensure timely delivery of inbound inventory.
Accounts Payable Support
- Investigate purchase order and supplier invoice discrepancies.
- Resolve pricing and quantity variances.
- Process supplier credits and credit memos.
- Reconcile supplier statements.
- Respond to supplier payment inquiries.
- Work closely with Finance to ensure invoices are processed accurately.
Warranty & Supplier Claims
- Process supplier warranty claims.
- Coordinate return authorizations.
- Manage supplier credits related to defective products.
- Track claims through completion.
- Maintain warranty documentation.
- Identify recurring product quality concerns and escalate when appropriate.
Pricing & Procurement Administration
- Maintain supplier cost updates within the ERP system.
- Process approved pricing changes.
- Maintain supplier records and documentation.
- Support landed cost accuracy.
- Assist with procurement reporting and administrative projects.
- Communicate regularly with suppliers regarding production and shipment status.
- Maintain accurate Estimated Time of Arrival (ETA) information.
- Track overdue purchase orders and proactively resolve delays.
- Keep internal teams informed of shipment status and expected arrivals.
Experience
Required
- 3+ years of experience in Procurement, Purchasing, Supply Chain, Accounts Payable, Logistics, or a related field.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Strong attention to detail.
- Ability to manage multiple priorities simultaneously.
- Strong analytical and problem-solving skills.
- Proficiency with Microsoft Office, particularly Excel.
- Experience working with ERP systems.
Preferred
- Experience in wholesale distribution or manufacturing.
- Knowledge of international shipping and logistics.
- Experience with customs brokerage processes.
- Understanding of inventory management principles.
- Experience working directly with suppliers.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Strong attention to detail.
- Ability to manage multiple priorities simultaneously.
- Strong analytical and problem-solving skills.
- Proficiency with Microsoft Office, particularly Excel.
- Experience working with ERP systems.
What Makes You Successful
- You enjoy taking ownership and seeing tasks through to completion.
- You communicate professionally with suppliers and internal teams.
- You stay organized even when priorities change.
- You proactively identify problems and work toward solutions.
- You take pride in accuracy and follow-up.
- You enjoy improving processes and finding efficiencies.
Why Join GranQuartz Canada?
At GranQuartz, we believe our employees are our greatest asset. We foster a collaborative environment where ideas are welcomed, initiative is encouraged, and continuous improvement is part of our culture.
You’ll join a knowledgeable and supportive team where your work has a direct impact on our operations and customer experience.
We offer:
- Competitive compensation
- Comprehensive benefits package
- Group RRSP program
- Paid vacation and personal days
- Employee Assistance Program (EAP)
- Ongoing training and professional development
- Stable, growing company with opportunities for advancement
- Supportive and collaborative team environment
Ready to Join Our Team?
If you’re looking for a rewarding career where you can make a meaningful contribution to a growing organization, we’d love to hear from you.
Apply today and become part of the GranQuartz Canada team!
GranQuartz Canada is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $65,000.00-$72,500.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Work from home
Work Location: In person
