Executive Assistant
Toronto, ON

NationTalk is looking for experienced, reliable, and task-oriented candidates suitable for the role of Executive Assistant. The Executive Assistant will work directly with the company CEO, as well as other team members, and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload in a fast-paced environment. This is an excellent opportunity to join a growing Indigenous media and technology business, located in Toronto.

Duties & Responsibilities:

  • Detailed maintenance of CEO’s schedule (meetings, appointments, travel arrangements, availability, etc.)
  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
  • Prepare internal and external documents and/or reports for executive, team members, clients, and partners (including research, analysis, and writing)
  • Uphold a strict level of confidentiality, including external clientele and partners
  • Develop and sustain a level of professionalism among staff and clientele
  • Contributes to team effort by accomplishing related tasks as directed
  • Review professional publications, participate in professional societies
  • Keep sales and admin timelines consistent and up to date
  • Help in the acquisition and production of digital information
  • Ability to help monitor sales team/projects for accuracy and efficiency
  • Maintain professional and technical knowledge by attending client workshops
  • Other duties as requested or required

Skills & Qualifications:

  • 4+ years of experience as an Executive Assistant, preferably reporting directly to senior management
  • Experience in media and/or technologies is an asset
  • Motivated and proactive, self-starter, with a strong work ethic, who is able to work with little supervision
  • Great organization and time management skills with amazing attention to detail
  • Exceptional English communication – reading, writing, & speaking (French bilingual an asset)
  • Internet and Technology savvy, proficient in diverse internet research
  • Contact management and data entry experience
  • Establishing personal & digital or virtual networks
  • Knowledge in using Gmail, Google Calendar, Drive, Dropbox, etc.
  • Knowledge in using General Office software: MS Office (Word, Excel, PowerPoint)
  • Maintain an organized filing system (paper and electronic)

Job Type: Full-time

Salary: $45,000.00 to $60,000.00 /year