Job ID: 5677
Job Category: Administrative
Division: Employment & Social Services
Work Location: Various
Job Type & Duration: Part-time, approximately 3 months
Hourly Rate: $25.22 - $27.63 Please note: The salary reflects 2019 rates
Shift Information: Monday to Friday, 30 hours per week, 6 hours per day
Affiliation: L79 Unit B PT
Number of Positions Open: 20+
Posting Period: 14-Feb-2020 to 21-Feb-2020
Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture. Join the award-winning Toronto Public Service as a Receptionist within our Employment & Social Services Division.
Please note: The applicant pool from this job posting may be used for similar summer job opportunities in various divisions.
To provide reception services and other administrative support in an organizational unit, including:
Performs receptionist duties by responding to inquiries in person, phone or e-mail
Inputs, updates and maintains data in various software applications and prints reports
Operates office equipment and computers utilizing a variety of software packages, applying speed and skill
Maintains manual and computerized filing and retrieval systems for records/documents
Coordinates meeting rooms, bookings and special requirements for meetings
Prepares, opens and distributes mail; photocopies documents and sends facsimiles
Responds to specific program details and/or directs to appropriate personnel
Performs straightforward computer data entry, such as forms, correspondence
Enters/updates information on computer
Prepares packages for delivery and arranges courier service
Your application must describe your qualifications as they relate to:
Experience performing administrative and clerical duties with proficiency in standard office practices and procedures.
Experience and proficiency with Microsoft Office Suite, specifically Word and Excel.
Customer service experience working with clients, service providers, the general public and/or staff to address service inquiries, requests and/or complaints.
You must also have:
Ability to perform routine clerical tasks with speed and accuracy.
Excellent oral and written communication skills.
Ability to exercise independent judgment and discretion in dealing with confidential operational matters and management staff with discretion and tact.
Ability to participate in and operate within a fast paced team environment.
Excellent keyboarding, proof reading and data entry skills.
NOTE TO CURRENT CITY OF TORONTO CUPE LOCAL 79 PART-TIME EMPLOYEES: If you are a current City of Toronto Local 79 part-time employee, you must indicate that you are a "Current Part-time employee" on your on-line application form, and provide your "Employee Number" in order to be considered for this job opportunity as part of your application process.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.