Recruitment Officer, India
University of Waterloo
Waterloo, ON
Term: 2 years

The Undergraduate Recruitment Officer, India, would provide strategic direction and lead the undergraduate recruitment efforts for the Faculty of Mathematics in India, specifically targeting the best high school mathematics students throughout India. The incumbent is responsible for leading and overseeing effective delivery of the Faculty of Mathematics strategic international recruitment goals and priorities. S/he will also be responsible for championing our outreach efforts of the Centre for Education in Mathematics and Computing (CEMC). Functional direction for the CEMC related outreach activities will be given by the Director, CEMC. This position is responsible for developing, implementing and reporting on recruitment initiatives. The incumbent will conduct recruitment visits on behalf of the whole university, and will work to build external partnerships within India.

Strategic Direction

Provides advice, guidance and critical analysis to the Director, Undergrad Recruitment & International and the Director, CEMC on issues impacting the Faculty’s recruitment goals within India and the Faculty’s effectiveness therein
Leads the team to develop a long term strategic operational plan for our efforts in India
Gathers intelligence and market research on higher-education recruitment trends within India to share with both recruitment and admissions teams. This intelligence will be used to drive policy and operational decisions
Cultivate new relationships with top schools that could lead to agreements between our institutions


Provide market research and make recommendations of marketing strategies to the Director, Undergrad Recruitment and International
Offer recruitment seminars in English at high schools, agencies and hotels
Attend a number of recruitment fairs targeted at top high school students
Build relationships with top national and international schools, providing presentations, brochures and answering inquiries
Liaise with agencies to ensure best practices
Co-ordinate trips by other visiting Waterloo mathematics representatives
Recruit high caliber students for our undergraduate programs
Responsible for following and staying on budget provided
Provide support and guidance to our communications team as we create and maintain English recruitment materials including – print, digital and social media, specific to the Indian market
Provide support for recruiting activities as assigned by the Director


Counsel students, parents, and agents with precise admission criteria required by the Faculty of Mathematics. This will involve face-to-face visits, phone calls, and numerous emails. A thorough understanding of Waterloo’s policies and procedures is essential, an understanding of the education system (and it’s variations) in India. Contribute to the development of new admission policies
Admissions training will allow the incumbent to offer support to students throughout the application and admissions process, and at the very least be able to counsel students regarding requirements, procedures and policies


Aid in the development of an official operational strategy for outreach throughout India
Expand CEMC outreach and contest participation by administering CEMC competitions in key centres
Promoting and scheduling CEMC workshops in English at top high schools. Developing ongoing relationships with these schools to enable growth of the outreach activity
Assist CEMC staff in providing administrative support in CEMC activities such as administering contests, responding to inquiries throughout the year etc
Responsible for arranging and supporting outreach trips for CEMC faculty while in India

External Partnerships

Cultivate existing partners and look for new opportunities
Aid in the creation and implementation of new partnerships and relationships for various university personnel
Develop, enhance, and evaluate materials used to train uWaterloo partners – including translation if appropriate
Work closely with Waterloo International to share best practices, and liaise with other units across campus
Bachelor’s Degree at minimum. A degree in Mathematics or Computer Science considered an asset
Must have three years experience in higher education recruitment, with recruiting experience in India being ideal. Proven track record of success in recruitment and admissions counseling. Experience with international travel, and travelling within India or being educated in India, considered an asset. Experience working and delivering services in an intercultural setting is highly preferred. Excellent public speaking skills in English required, and ability to converse in Hindi considered an asset
Must be familiar with the merits of a post-secondary Canadian education
It is vitally important that this person be able to offer lively and informative recruitment seminars; must possess the ability to relate to students and their parents, and to highlight the strength of the Faculty of Mathematics and the university as a whole; the person must be enthusiastic, charismatic, and possess excellent presentation skills in English
This position is expected to expand out current recruitment and outreach efforts in top high schools in India. By combining CEMC outreach with recruitment, the individual should be able to gain access to some of the best national schools that are usually closed to just recruitment seminars
Extensive and lengthy travel within India and extensive time spent in cars, trains, and planes. Living in hotels, out of a suitcase and spending time away from office/home/family
Need to remain physically and mentally alert, enthusiastic and cheerful under pressure. Constant alertness, while travelling, driving and conducting presentations
This position requires a lot of travel within India every year. You are expected to arrange all travel, and the individual should be willing and comfortable with travelling alone across India
There will likely be some evening and weekend work involved