Job Summary
We are seeking a detail-oriented and organized Office Administrative Assistant to support our daily operations. The ideal candidate will possess strong clerical and customer service skills, with experience in accounting, data entry, and administrative tasks. This role involves managing front desk responsibilities, handling multi-line phone systems, and ensuring smooth office workflows. The successful applicant will be proficient in Microsoft Office, QuickBooks Online, and have excellent organizational and communication skills.
Responsibilities
- Greet visitors and manage front desk operations with professionalism and courtesy
- Perform data entry tasks accurately using Quickbooks Online
- Manage filing systems, maintain organized records, and ensure document accuracy through proofreading
- Perform bookkeeping activities using QuickBooks Online, such as A/R, A/P, Government payments, financial reports, bank reconciliations, year-end preparations, payroll, cheque runs, deposits.
- Maintain customer accounts, vendor accounts, PO's and inventory in Quickbooks.
- Handle customer and vendor inquiries via phone or email with proper phone etiquette
- Perform general clerical duties such as photocopying, faxing, and organizing files
- Maintain a clean office environment
- Prior office experience with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks Online or bookkeeping is a must
- Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
- Strong typing skills for efficient correspondence and data entry
- Ability to work independently while managing multiple priorities effectively
This role is vital to maintaining efficient office operations and providing outstanding support to staff and clients alike. We value professionalism, reliability, and a proactive attitude in our team members. Hours of work will be around 18-24 hrs/ week.
Pay: From $25.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
Work Location: In person
