The Administration Assistant, School of Health Studies provides confidential administrative support to the Director, School of Health Studies.
Duties & Responsibilities:
Provides support to and acts as key contact for the Director of the School of Health Studies
Coordinators and monitors the Director’s schedule
Prepares, processes, and track sessional contracts
Coordinates the hiring process for Selection Advisory Committees
Coordinates all correspondence between the School and the Dean’s Office
Organizes, coordinates, and records meetings; maintains vacation schedules and all leave/absences; prepares and processes contracts and timesheets
Engages in initial discussion with students and/or faculty and staff regarding issues and complaints
Prepares the Director’s correspondence; assists in all forms of communication, internal and external
Coordinates program accreditation review processes; analyses data and complies reports
Monitors budgets and expenses; reviews budgetary variances and inconsistencies
Processes and monitors purchase orders, expense claims; evaluates and prioritizes capital needs
Resolves routine issues and problems, makes appropriate referrals
Acts as a resource to department faculty and staff on policies and procedures around a variety of processes
Completion of a two-year diploma, from a recognized post-secondary institution or equivalent
Minimum three (3) years’ relevant experience, preferably in a post-secondary institution
Advanced proficiency with MS Office programs including Outlook, Word and Excel
Experience with meeting support, including agenda preparation and minute-taking
Experience that demonstrates reliable and effective performance as a collaborative team member
Demonstrated excellent interpersonal, and written/oral communication skills
Ability to deal sensitively, effectively and professionally with students, staff, faculty and other professional groups as well as the public
Highly resourceful and organized; able to problem solve and self-initiate
Demonstrated ability to maintain confidentiality
Demonstrated attention to detail, ability to deal with changing priorities, frequent interruptions and diverse personalities
Banner and FAST experience considered as asset
The University of the Fraser Valley has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.
How to apply
Direct resume including evidence of appropriate qualifications referring to Posting #2020.119 to firstname.lastname@example.org.
The Selection Advisory Committee will begin reviewing applications on May 29, 2020; however, the position will remain open until filled.