JOB POSTING # 890735 **This is a repost** please note the change in status and hours
Position: ADMINISTRATIVE ASSISTANT III
Site: Toronto Western Hospital
Department: Arthritis Program
Reports to: Clinical Director
Scale/Grade: A0:07
Salary Range: $25.63 to $32.04 per Hour
Hours: 37.5 hours per week
Status: Permanent Full Time
University Health Network (UHN) is looking for an experienced professional to fill the key role of an Administrative Assistant III in our Arthritis Program.
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The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here
The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing department budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.
Serving as the primary support person to the Clinical Director for the TWH Arthritis Program, you will exercise considerable judgment and have independence in providing complex administrative support to a busy Director. You will possess an in-depth knowledge of the Director's preferences to be able to effectively plan her schedule and organize her daily activities. Your overall responsibility is to ensure that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external stakeholder meetings, calendar and schedule management and effective communication with all relevant parties. In addition you will produce first rate documentation and anticipate the Directors’ professional needs. The role will also require you to interact with senior management across multiple sites and interface with clients and vendors.
QUALIFICATIONS:
Completion of Grade XII or recognized equivalent
Completion of a recognized medical office or business administration program at the diploma level
Four (4) years related secretarial support experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
Previous supervisory experience preferred
Experience working in a health care environment an asset.
Excellent organizational and time management skills
Very good interpersonal and customer service skills
Very good verbal and written communications skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology an asset
Preparing reports and presentation
Ensuring invoice payment and office account management
If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
RE-POSTED DATE: February 18, 2022 CLOSING DATE: Until Filled
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.