Hammerstone Infrastructure Materials Ltd (‘’Hammerstone’’) is an industrial minerals company that owns and operates a limestone quarry located in the heart of the Athabasca oil sands region in Northeastern Alberta, about 60 km north of Fort McMurray. Hammerstone’s assets include more than 700 million tonnes of limestone reserves within the ~3,400 acre footprint of its quarry project - over 50 years of production life. The company produces a wide variety of aggregate products including sub-base, base and surface materials for construction purposes in addition to other higher value products such as rip rap, winter traction materials and drainage rock. Hammerstone’s key clients are the major oil sands and construction companies that operate within ~75 km of the Quarry.
JOB PROFILE AND DESCRIPTION SUMMARY
The Quarry Administrator is a key member of the quarry team and provides reliable day-to-day administrative support to quarry leadership, supervisors, and operational teams. The successful candidate will be detail-oriented, organized, proactive, and capable of maintaining accurate records in a fast-paced site environment. Key responsibilities include maintaining safety and operational records, entering production and KPI data, supporting employee and contractor onboarding, coordinating document and policy control, assisting with purchasing and inventory management, and ensuring records are complete, current, and easy to retrieve.
KEY RESPONSIBILITIES
Administrative Support:
- Provide administrative support to quarry management;
- Maintain accurate and organized electronic and hard-copy filing systems;
- Prepare reports and operational documentation;
- Coordinate safety meetings and record minutes.
Production & Operational Reporting:
- Enter and maintain accurate daily production and operational data;
- Compile daily, weekly, and monthly production and operational reports;
- Verify the completeness and accuracy of operational data prior to submission and reporting.
Document & Policy Control:
- Amend and maintain controlled versions of quarry policies, procedures, forms, templates, and work instructions to ensure documentation is current and readily accessible
- Support the drafting, editing, formatting, and periodic review of administrative, operational, safety, and compliance documents;
- Coordinate document updates with the appropriate department owner, track revisions, and ensure obsolete versions are removed from active use;
- Assist with preparing documents for audits, client requests, regulatory reviews as required.
Purchasing and Inventory Management:
- Monitor and maintain office, safety, and administrative supplies to ensure required inventory is available to support daily quarry operations;
- Support cost control by identifying low stock items, recurring purchase trends, and opportunities to improve ordering efficiency;
- Prepare purchase requisitions as necessary.
General Site Administration:
- Comply with all company health, safety, and environmental policies and actively contribute to a safe workplace
- Support employee and contractor onboarding by managing training records, site access requirements, and orientation documentation;
- Assist with timesheet, attendance, and personnel record coordination to support payroll, scheduling, and workforce planning activities;
- Draft, format, and distribute site communications, notices, and administrative correspondence;
- Maintain confidentiality and ensure employee, vendor, operational, and commercial information is handled with appropriate care and discretion;
EDUCATION / CREDENTIALS
- Minimum of Grade 12 education, or a GED equivalent
- Post-secondary education in Business Administration is preferred; equivalent experience will also be considered
EXPERIENCE
- Minimum of 5 years administrative experience, preferably in a construction, mining, logistics, or operational environment
- Experience maintaining records, preparing reports, and coordinating documentation
- Experience with ERP systems would be considered an asset
- Experience in quarrying or mining operations would be considered an asset
SPECIAL KNOWLEDGE / SKILLS
- Excellent problem solving skills and attention to detail
- Excellent computer skills, including good knowledge of Microsoft Office products (e.g. Excel, Word, Outlook, Teams)
- Strong written and verbal communication skills with the ability to communicate professionally with employees, contractors, suppliers, and customers
- Exceptional organizational skills with an ability to successfully manage priorities in a timely manner
- Valid Class 5 driver’s license
Work Schedule & Hours:
- Monday to Friday, totaling 40 hours per week
- This position is based full-time at Hammerstone’s Muskeg Valley Quarry and requires reliable transportation to the worksite
