Payroll Coordinator
NuVista Mental Health
Full Time – Shared Services: Finance Team - Remote
Reports to: Vice President of Finance
About NuVista
NuVista Mental Health is a national network of mental health clinics serving communities across Canada. With locations from coast to coast and a growing portfolio of specialized sub-brands, NuVista is committed to accessible, evidence-based, and patient-centred care.
The Opportunity
The Payroll Coordinator is responsible for maintaining payroll records, calculating wages, and ensuring compliance with all applicable Canadian laws and regulations.
This role is responsible for:
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Payroll Processing & Administration
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Compliance, Reporting & Record Management
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Cross-Functional Collaboration & Support
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Projects, Audits & Continuous Improvement
Key Responsibilities
Payroll Processing & Administration
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Process bi-weekly payroll for all salaried, hourly, and contracted staff, including wages, overtime, and deductions for a multi-entity multi-site environment
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Ensure all payroll-related paperwork (tax forms, benefits deductions, etc.) is accurately completed
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Prepare payroll reports and compensation reports; post payroll journal entries in QuickBooks
Compliance Reporting & Record Management
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Complete and issue Records of Employment (ROE)in accordance with Service Canada requirements and maintain ROE records
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Prepare and reconcile T4s and T4As
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Maintain accurate payroll records and ensure compliance with company policies and Canadian legal requirements
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Stay updated on changes in payroll laws and regulations to ensure compliance
Cross-Functional Collaboration & Support
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Act as the first point of contact for manager inquiries related to payroll
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Collaborate with HR and Finance to ensure accurate employee data and payroll processing
Projects, Audits & Continuous Improvement
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Support the company with special projects and audits as needed
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Other tasks as needed, including training and professional development
Qualifications
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Must Have 3-5 years Canadian Payroll Experience with a high-volume environment supporting a large workforce including employees and independent contractors
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Must have completed relevant post-secondary education (Accounting diploma or equivalent experience)
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Must have experience with end-to-end complex payroll processing in multi-jurisdictions and/or multi-entity organizations in Canada
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Payroll certification (PCP and/or CPM) is recommended
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Knowledge of ADP is considered an asset
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Excellent computer literacy including MS Office skills and other technology including advanced Excel knowledge
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Strong administrative/data skills in addition to curiosity, focus, accuracy and ability to work under deadline pressures
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Ability to understand and manage responsibilities in a multi-disciplinary environment
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Excellent communication and customer service skills
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Ability to recognize and respond to problems and find solutions
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Ability to work independently and effectively on multiple tasks and projects
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Perform professional level tasks requiring independent judgement, initiative and tact
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Working knowledge of tax law, labor law and other relevant legislation
