Receptionist/Junior Administrator
Location: Victoria, BC
Job Type: Part-Time
Salary: Competitive, based on experience
About Us
We are a well-established accounting firm in Victoria, BC, dedicated to providing exceptional accounting, tax, and advisory services to individuals and businesses. We value professionalism, accuracy, and outstanding client service. We are seeking an organized and proactive Receptionist to join our team and help ensure the smooth day-to-day operation of our office.
Position Summary
The Receptionist is responsible for supporting the firm's daily administrative operations while providing exceptional service to clients. This role requires excellent organizational skills, attention to detail, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced professional environment.
Key Responsibilities
- Welcome clients and visitors in a professional and friendly manner.
- Answer and direct incoming phone calls and respond to email inquiries.
- Schedule appointments and manage partner and staff calendars.
- Prepare, organize, and maintain client files and confidential records.
- Assist with document preparation, scanning, filing, and electronic document management.
- Receive, sort, and distribute incoming mail and courier deliveries.
- Coordinate client signatures using electronic signature platforms.
- Assist with tax season administration and workflow coordination.
- Maintain office equipment and liaise with vendors and service providers.
- Support partners and accounting staff with administrative projects and special assignments.
- Ensure client confidentiality and compliance with firm policies.
Qualifications
- Strong proficiency with Microsoft Office (Word, Excel, Outlook, and Teams).
- Excellent written and verbal communication skills.
- Exceptional organizational and time management abilities.
- High level of accuracy and attention to detail.
- Ability to prioritize tasks and work independently.
- Professional, positive, and client-focused attitude.
What We Offer
- Competitive salary.
- Extended health and dental benefits.
- Paid vacation days
- Supportive and collaborative team environment.
- Stable, year-round employment with opportunities for growth.
- Modern office located in Victoria, BC.
Schedule
- Monday to Friday
- 10:00 a.m. to 2:00 p.m. (or flexible set schedule)
- Part-time, permanent
How to Apply
Please submit your resume and a cover letter outlining your qualifications and experience to Trish Flett at [email protected]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $25.00-$30.00 per hour
Work Location: In person
