Film Coordinator, Film Office (10 Positions)
Toronto International Film Festival
Toronto, ON
TIFF is dedicated to presenting the best of international and Canadian cinema to film lovers in our home TIFF Bell Lightbox. Our aim is to become a creative community and global leader, and one of the world’s premiere organizations in the discovery and understanding of film.

TIFF, a vibrant not-for-profit arts organization, is hiring for the position of:

FILM COORDINATOR, FILM OFFICE

Reporting to the Manager, Film Office, the Film Coordinator will be the hub for internal and external film stakeholders with regards to content and digital materials collection for films in selection and filmmaker guest coordination.

RESPONSIBILITIES:Shall include but not be limited to:
Collect required digital materials for films in selection, to be used in TIFF’s printed and digital publications
Track the collection of digital materials ensuring that tracking documents are always up to date in order to be referenced by other internal teams
Liaise with films in selection in order to confirm credit information, communicating all changes to internal teams in a timely manner
Assist in auditing official Festival publications including press releases, printed programme book film pages and all film webpages
Liaise with internal and external teams in order to coordinate guest travel, accommodation, ground transportation logistics as well as accreditation for guests with films in selection
Provide exceptional service to filmmakers, programmers and invited guests, ensuring a positive experience from invitation to arrival
Organize the accreditation and ticketing needs for guests with films in official selection
Build detailed Festival itineraries for each invited guest
Confirm filmmaker and talent attendance at official TIFF events
Provide all film stakeholders with Festival toolkit providing general Festival information and answer any related questions in a timely manner
Provide consistent and accurate reporting to the guest and to internal TIFF departments when required
Provide on-site assistance to guests during the Festival for Guest Pass pick-up, tickets and general questions
Provide a detailed Festival post mortem report

CONTRACT DATES OR START DATE:
June 26 – September 17

MINIMUM REQUIREMENTS:
Eligible to work in Canada
Minimum 2 years experience in arts and culture administration
Intermediate knowledge of both Canadian and international cinema and film industries considered an asset
Experience working for a film festival or large scale event an asset
Experience booking international travel for individuals or groups an asset
Excellent phone manner and written communication skills, as well as a knack for relationship building
Enthusiastic, ambitious, self-motivated, and open to working in a team environment
Excellent administrative and organizational skills, including a keen eye for detail and diligent record-keeping
Strong computer skills a must (Internet research skills, Microsoft Office)
Enjoys fast-paced, multi-tasking work environment, with a willingness to adapt to shifting priorities and circumstances
Mature personal judgment, exhibiting a high level of professionalism and diplomacy, and ability to handle confidential information
Handle emergencies, difficult situations and people with aplomb and grace
Must be adaptable to a flexible work schedule including some evenings & weekends to meet deadlines
Additional language(s) spoken would be an asset

HOW TO SUBMIT & APPLICATION DEADLINE:
Please submit cover letter and resumé as one (1) PDF or Word document, by 5pm on WEDNESDAY, MAY 1, 2019.

All applications must be submitted online through the posting found on our website tiff.net/careers.

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.

TIFF is committed to providing accommodations for people with disabilities and will work with applicants to meet their needs. TIFF is an equal opportunity employer.

TIFF is a charitable, not-for-profit cultural organization whose mission is to transform the way people see the world, through film. Its vision is to lead the world in creative and cultural discovery through the moving image.