Job Overview
We are seeking a highly organized and proactive Entry-Level Executive Assistant to support the General Manager in a dynamic, fast-paced environment. This full-time role offers an excellent opportunity for individuals interested in gaining valuable administrative experience and developing their skills in office management, bookkeeping, and customer service. The ideal candidate will be detail-oriented, possess strong communication skills, and demonstrate proficiency with various office software and systems.
Responsibilities
- Manage and coordinate the General Manager’s calendar using Microsoft Outlook Calendar and Google Workspace to schedule meetings, appointments, and deadlines.
- Handle incoming calls via multi-line phone systems with professional phone etiquette, directing inquiries appropriately.
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of all administrative records.
- Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial reporting.
- Support front desk operations by greeting visitors, managing mail distribution, and maintaining a professional reception area.
- Prepare correspondence, reports, and presentations utilizing Microsoft Office applications such as Word, Excel, and PowerPoint.
- Use DocuSign for electronic signatures on contracts and important documents.
- Maintain organized files both digitally and physically to ensure quick retrieval of information.
- Provide general administrative support including photocopying, faxing, and assisting with special projects as needed.
Skills
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Experience with QuickBooks bookkeeping software is preferred.
- Strong organizational skills with the ability to prioritize tasks efficiently.
- Excellent typing speed and data entry accuracy.
- Effective communication skills with professional phone etiquette.
- Office experience or clerical experience is a plus.
- Attention to detail for proofreading documents and maintaining accurate records.
- Ability to handle multiple tasks simultaneously in a fast-paced environment.
- Familiarity with multi-line phone systems and front desk operations.
This position offers an engaging work environment where you can develop essential administrative skills while supporting executive leadership in achieving organizational goals.
Pay: $50,103.66-$76,682.22 per year
Benefits:
- Casual dress
- Company pension
- Flexible schedule
- On-site parking
- RRSP match
- VRSP
Work Location: In person
