About the Role
Our client, a well-established automotive dealer group in Ontario, is seeking an experienced Deal Clerk / Administrator to join their team at their dealership location on-site in Woodbridge. Applicants must be able to reliably commute to Woodbridge to be considered for this role.
This role is central to the smooth processing of vehicle transactions and requires someone who understands the pace and precision that dealership operations demand. Previous experience in an automotive dealership deal processing is required for this position.
Key Responsibilities
- Process and administer vehicle deals from start to finish, ensuring accuracy and completeness of all documentation.
- Support Accounts Receivable and Accounts Payable functions related to deal processing and vehicle transactions.
- Manage invoice entry, payment tracking, and financial documentation associated with vehicle sales.
- Maintain accurate deal files and support data integrity across dealership management systems.
- Assist with spreadsheet tracking and preparation of financial reporting support files.
- Identify discrepancies or missing information in deal documentation and escalate as needed.
- Liaise professionally with Sales, F&I, and accounting teams to ensure seamless deal flow.
- Assist with supplier applications and related documentation as required.
- Other duties as assigned.
Qualifications & Experience
- Previous experience as a Deal Administrator within an automotive dealership is required.
- Hands-on experience with deal posting, deal processing, and vehicle transaction documentation in a dealership setting.
- Familiarity with dealership management systems (e.g., CDK, Reynolds & Reynolds) is a strong asset.
- Experience with AP/AR, invoicing, or financial data entry in a dealership context.
- Strong Excel skills and comfort working with spreadsheets and financial data.
- Exceptional attention to detail and organizational skills.
- Ability to manage competing priorities and meet tight deadlines in a fast-paced environment.
- Proactive mindset with strong problem-solving ability.
- Ability to maintain confidentiality when handling sensitive financial and transactional information.
- Strong written and verbal communication skills with the ability to liaise across departments professionally.
Why This Opportunity
- Join a well-established, respected dealer group with a strong presence across the GTA.
- A collaborative team environment with a clear and structured deal process.
- Full-time, in-person role based in Markham.
Compensation: $70,000 annually
A Note on Our Search
This posting is for an existing vacancy. Our screening process is handled personally by our recruitment team. We do not use artificial intelligence (AI) to screen, assess, or select applicants at any stage of our process.
Auto Careers Group is an equal opportunity employer committed to building a diverse and inclusive workplace. Accommodations are available at any stage of the recruitment process upon request.
Pay: $70,000.00 per year
Ability to commute/relocate:
- Woodbridge, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person
