Administrative Assistant 
Sunnybrook Health Sciences Centre
Toronto, ON
Posted: 11/16/2018 12:19:42 PM

We have a permanent full-time, non-union opportunity for an Administrative Assistant to join the University of Toronto Centre for Quality Improvement and Patient Safety (C-QuIPS) at Sunnybrook Health Sciences Centre.

Summary of Duties:
The Administrative Assistant will provide support to personnel at the University of Toronto C-QuIPS (a collaboration between Sunnybrook Health Sciences Centre, The Hospital for Sick Children, and the University of Toronto), as well as provide administrative support directly to two Sunnybrook staff physicians (C-QuIPS Director and Associate Director). This position requires an individual with superior organizational and prioritization skills who has the ability to work both independently and collaboratively in a team environment. Excellent communication skills are essential. The main duties of this position are administrative, but depending on skills and education, and with experience in the role, there may be opportunities to broaden the scope of the role to support other Centre activities, such as research, education programs or communications.

The successful candidate will be responsible for:
Scheduling meetings, webinars and teleconferences for Centre initiatives and maintaining the calendars of the two staff physicians
Coordinating travel and hotel, including processing re-imbursements
Assisting with the Centre finance activities (cheque requisitions, depositing cheques, ect.)
Performs general office and administrative duties (e.g., mailings, ordering supplies)
Assisting with maintaining staff physicians’ Canadian Common CV, UofT CV and regular CVs
Word processing, creating and modifying documents using Microsoft Office (MS Word, Excel, PowerPoint, Access);
Ensuring appropriate materials are prepared and brought forward for scheduled meetings, arranging AV, teleconferencing and other equipment/materials, arranging meeting rooms, and other details
Assisting in the preparation of Centre reports and presentations (e.g. annual reports, promotional documents, external talks)

4-year University degree preferred, but relevant community college degrees also will be considered, work related experience is an asset, but not required
Demonstrated working knowledge of Microsoft software (Outlook, Word, Excel, PowerPoint, Access), experience with bibliographic programs such as Endnote a plus
Excellent communication skills, both verbal and written
Demonstrated facility with online applications for scheduling and virtual meetings (e.g. GoToMeeting, Doodle, SurveyMonkey, etc.)
Experience in the use of Adobe Suite programs (Photoshop, Illustrator, Acrobat Pro, InDesign) an asset
Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency
Ability to work independently and balance multiple work demands, including time sensitive requests
Good inter-personal skills and ability to relate to and work well with a very diverse group of individuals
Tact and discretion in dealing with sensitive and confidential issues
Hours of Work: Weekdays; 8 hr shifts; flexibility required

Qualified candidates are invited to submit their resume and cover letter (in one document) quoting 183733 to:

Human Resources
Sunnybrook Health Sciences Centre

To apply, please click "Apply for Position" near the top right corner of this page

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.