Provides administrative, clerical and secretarial support to senior directors. Handles multiple requests and manages competing priorities. Organizes activities related to postgraduate CaRMS, Job Fair, Simulated Office Orals and Research Inquiry and Opinion Day.
Postsecondary education (college or university) or three years of equivalent experience leading to knowledge of administration and event planning
Administrative experience (minimum of three years), preferably in an academic or medical environment
Customer service skills, with the ability to resolve matters in a fast-paced work environment
Solid meeting planning and coordination experience, along with experience in minute-taking and ensuring follow-up on meeting decisions
Excellent knowledge of Microsoft Office
Ability to work as a team member, multitask and prioritize
Superior organizational and interpersonal skills, with demonstrated ability to manage detailed work and work under pressure
High degree of initiative, assertiveness, courtesy, discretion (with residents’ files) and diplomacy
Excellent English verbal and written communication skills (French verbal and written communication skills a strong asset)
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and racialized persons. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. Schedule with an average of 37.5hrs/week. Requirements related to skills and experience are determined by the University of Ottawa, and all positions are subject to relevant laws, collective agreements, and regulations. Please note that we will only communicate with candidates who are chosen for a preselection test or for an interview. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).