We are looking for an organized and detail-oriented part-time Maintenance Administrative Assistant to support our maintenance team. This position is responsible for executing daily administrative tasks, maintaining accurate records, handling communication with tenants and vendors, and ensuring the smooth operation of maintenance activities.
Responsibilities:
- Manage work orders, follow-ups, and maintenance requests
- Schedule appointments with contractors, vendors, and technicians
- Track quotes, invoices, purchase orders, and service documents
- Maintain maintenance records, spreadsheets, and reports
- Perform data entry for work orders, inventory, and service reports
- Organize files, documents, and correspondence
- Provide professional customer service by phone and email
- Assist with calendars, reports, document preparation, and general administrative tasks
- Support the team with filing, scanning, photocopying, and document organization
- Use Microsoft Office and Google Workspace for daily tasks
Requirements:
- Speak English and French
- Basic knowledge of Word, Excel, Outlook, and Google Drive
- Be organized and able to prioritize tasks
- Good communication and customer service skills
- Able to handle multiple tasks at the same time
- Previous administrative experience required
Job Type: Part-time
Pay: $18.00 per hour
Work Location: In person
