Incorporated in 1994, Barrie Housing is a non-profit housing provider that owns and manages 964 social housing units in the City of Barrie. The portfolio consists of high rises, walk-ups and townhomes located at 14 different locations across the city. Barrie Housing provides affordable housing for low to moderate-level income households, with 60% of units being subsidized and the remaining 40% at the lower-end market rent rate.
The core mandate of our organization is to foster hopeful housing. To align ourselves with this goal, we are currently seeking a passionate and dynamic individual to expand our portfolio through partnerships and begin planning for the future today as an Executive Assistant to the CEO.
Executive Assistant to the CEO
Under the supervision of the CEO, the position is responsible for providing administrative support to ensure the day-to-day operations at Barrie Housing, as well as planning for all Board of Directors meetings and annual meetings.
This position is a full-time, permanent position, working 35 hours per week.
Key Responsibilities
Executive Support:
- Provides day-to-day administrative and technical support to the CEO, including screening and prioritizing all calls, organizing and prioritizing the CEO’s calendar and appointments, managing shared calendars and tracking staff deliverables.
- Organizes and coordinates all senior management meetings, as required.
- Prepares senior management meeting agendas and required materials.
- Prepares and posts various company announcements from senior management, as requested.
- Prepares internal letters, faxes, memos and group e-mails as required.
- Assists with governance of Barrie Housing policies and standard operating procedures.
- Assists in preparing business presentations, proposals, briefing notes, etc.
- Prepares agenda packages and reports for Board of Directors meetings.
- Transcribes minutes for Board and Committee meetings and attends meetings, as required.
- Updates and maintains files and documents, i.e. Directors’ information packages.
- Modernizes office administration and governance systems along with the implementation of project management systems.
- Develops and maintains an efficient, current file and record management system both for electronic and paper correspondence and documents.
- Assists the CEO with the coordination of Company events when required.
- Assists the CEO on a number of administrative functions and special projects, as assigned.
- Performs personal and business errands for the CEO.
Position Requirements:
- Diploma in business administration, or related field of study
- A minimum of (3)years’ experience in an administrative support role at the senior management level (a combination of education and experience will be considered)
- Experience within the non-profit sector or knowledge of federal and provincial legislation non-profit housing considered an asset
- Proven track record in the successful administration of a small office
- Proven experience minute-takinging and report preparation
- Ability to take dictation
- Must be comfortable with current technology. Proficient with the following computer environments: Microsoft Office (PowerPoint, Excel, etc.), Internet Explorer and Outlook
- Working knowledge of office equipment: photocopier, fax machine, etc.
- Exceptional oral and written communication skills, including superior telephone etiquette and the ability to deal with the public with tact and professionalism
- Excellent interpersonal skills including the ability to work well with other departments at all levels and build positive relationships throughout the organization
- Excellent organizational, problem solving and multi-tasking skills
- High attention to detail using proper format, grammar and spelling, ensuring accuracy in completion of work
- Ability to maintain confidentiality of pertinent data
- Ability to work efficiently and effectively under pressure with simultaneous deadlines
- Must have a valid Ontario Driver’s License and their own vehicle
Please include a cover letter with your resume.
*Please do not contact the company directly*
We thank you for your interest in the available position. Only those applicants who are selected for interviews will be contacted.
We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment pocess, at the candidate’s request.
Job Types: Full-time, Permanent
Pay: $43,000.00-$45,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
