Executive Flight Centre Developments (“EFC Developments offers a full spectrum of real estate development and tenant management services to aviation focused clients. Headquartered in Calgary, with operations in both Alberta and British Columbia, our services include initial facility design consultation through to the leasing of existing office or hangar/terminal space. Our vision is to provide an excellent quality of service to all customers in the Aviation Industry by focusing on Safety, Quality, Consistency and Customer Service.
EFC Developments is committed to creating and sustaining an inclusive and diverse work environment, while upholding the principles of employment equity. Your participation in this important process is greatly appreciated. We encourage applicants to self‐identify as a member of one or more of the employment equity designated groups – Women, Aboriginal peoples, Persons with Disabilities and/or Members of Visible Minorities. The information collected will be used solely to carry out our obligations under the federal Employment Equity Act.
Our Calgary Head Office location is seeking an experienced Project Coordinator to support our growing and diverse operations. This is an in-office, on-site position with a Monday to Friday shift.
Description:
As a Project Coordinator, you will work closely with the Project Managers and Construction Manager providing administrative support and assisting with projects from bidding to construction completion.
You will be communicating with a wide variety of individuals and/or departments; it will be your responsibility to ensure that all parties are properly communicated, thereby ensuring an efficient use of resources.
Responsibilities:
- Be the construction management process subject expert.
- Work closely with the Project Manager(s) and Construction Manager to track all projects in CMS.
o Generate and Process RFI’s
o Log and Distribute SI’s
o Process Shop Drawings and Submittals
o Log and Process CO’s,PCO,VPO,CCN and any other project related documentation
o Project Document Control
- Develop and maintain effective communication structure to ensure all stakeholders are informed and up to date.
- Draft minutes for meetings, contracts, and correspondence.
- Support Project Managers, Superintendents, and Construction Manager in project administration.
- Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
- Compile letters/schedules and any other items required by tender. Assist with preparation of tender and budget as directed.
- Process all change management documentation and ensure a timely response.
- Maintain organized project files in CMS and in accordance with company’s Project File Structure.
- Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
- Maintain and manage all safety related documentation.
- Maintain a tidy and orderly work area exhibiting pride in work performance and contributing to a healthy and safe work environment.
- Ensure exceptional, courteous, and respectful customer service.
- Comply with and participate in the Company’s Health & Safety and Quality programs and initiatives.
- Perform any other duties as required.
Qualifications and Experience:
- Require minimum 4 years of Commercial Construction administration/coordination experience.
- Completion of post-secondary education in Construction, or relevant trade ticket/certification is preferred.
- Class 5 driver’s license with a clear abstract required.
- Superior computer skills in Microsoft Office Word, Excel, and SharePoint. Previous Construction Management Software experience is an asset.
- Ability to learn and adapt to changing systems, technology, and procedures.
- Confident, detail orientated, enthusiastic and positive team player.
- Superior interpersonal, organizational, and verbal and written communication skills
- Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment.
- Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative.
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
- Ability to forge, grow and maintain positive relationships with multiple groups.
- Strong written and oral communication skills.
- Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment.
- Ability to work within tight deadlines and prioritization of work to achieve them.
- Strong analytical and critical thinking skills with a high degree of accuracy and attention to detail.
- Able to work collaboratively as a productive member of the EFC Team.
What EFC can Offer?
- Competitive compensation.
- A fun and exciting working environment.
- Extended Health and Dental Benefits for Full-Time Employees with minimal premiums.
- Group Retirement Plan including Deferred Profit-Sharing Plan (DPSP) and a Group RRSP for Full Time Employees.
- A discretionary bonus program based on over all company performance.
- An incredible work environment focused on hard work, fun and celebrating our successes.
- Career advancement opportunities in a variety of industries through the EFC Group of companies which include Aviation, Cargo, Operations, Construction, Facility Maintenance, Leasing, Administration, Heavy Duty Mechanic, Sales, Accounting, Human Resources, Safety, Training.
Please visit our web site at https://www.efcdev.ca/ for a complete description of our company and to view other career opportunities within EFC.
We thank all applicants for their interest in Executive Flight Centre; however, only candidates selected for interviews will be contacted.
INDALL
